Job Description

of the Position:

The Associate (AR/AP) assists with all responsibilities of the Accounts Receivable, Accounts Payable, and/or general administrative responsibilities of the Accounting function.

Essential Duties and Responsibilities:

General:

• Process information used in financials
• Reconcile accounts and reports
• Enter journal entries
• Process and print financials and other financial reports as assigned
• Maintain accounting records as assigned such as commissions
• Research, file, and help in other accounting areas as needed
• Assist controller to help resolve problems with customers as needed
• Maintain inventory of supplies for the office and breakroom

Accounts Receivable:

• Generate invoices
• Process credit applications
• Negotiate with customers to collect past due amounts and resolve problems
• Issue credit memos and adjust customer accounts as required
• Receive payments and post amount paid to customer accounts
• Help with financials in areas relating to accounts receivable and sales

Accounts Payable:

• Reconcile vendor statements
• Enter invoices into computer
• Ensure that sufficient backup is obtained before invoices are paid
• Assist suppliers and internal departments to resolve problems
• Maintain internal vendor files
• Reconcile freight invoices
• Verify bank information and address changes with suppliers

Other Knowledge, Skills, and Abilities:

• Excellent interpersonal skills
• Ability to prioritize, organize, and manage multiple tasks
• Exhibit honest and ethical behavior and is an effective communicator
• Must have demonstrated computer skills including MS Word, Excel, and data entry

Qualifications

Education / Experience Requirements: Associate's degree in Accounting, Finance, or Business; and/or six months of related experience and/or training; or equivalent combination of education and experience. College level accounting classes are preferred.

Other Qualifications:

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Skills Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small groups situations to customers, clients, and other employees of the organization.

Mathematical Skills Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Physical Demands

The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job.

• Is frequently required to talk or listen.
• Is regularly required to sit and use hands to finger, handle, or feel.
• Is occasionally required to stand; walk; reach with hands and arms lift up to 10 pounds.
• Works in moderate noise levels.
• No travel required.