ACCOUNTING ASSOCIATE – FINANCE
SALARY RANGE: $47,110– $74,113 (Annually)
Internal Salary Range ($47,110 - $58,218) Based on experience.
JOB OPEN DATE: 06/12/2026
JOB CLOSE DATE: 06/28/2026
Under general supervision, performs accounts payable and governmental accounting work associated with the preparation, maintenance, and processing of accounting records and financial transactions. Employee is responsible for ensuring proper and timely payment on vendor accounts, inter-City billings, and various contracted services, and for preparation of associated accounting reports. Responsible for verification, reconciliation, analysis, and report preparation associated with accounting matters. Employee must exercise independent judgment and initiative, and attention to detail in ensuring proper and timely payments. Maintains and updates various financial reports and records, including quarterly transfer reports, account analysis, and transaction summaries.
Creates monthly/quarterly reports via query function requiring datalinks to multiple files. Performs data entry tasks to enter, modify, verify, and maintain miscellaneous billing information; ensures billing in a timely and accurate manner; prepares statements; sorts and distributes all documents as necessary; maintains an accurate file of the bills; confers with customers to resolve discrepancies for overdue payments. Receives payments and prepares/maintains deposits and receipts, including analyzing all deposits from sites to verify that registrations, receipts and payments reconcile with deposits. Maintains files of documents associated with vendors and contracts; maintains contact and confers with vendors, responding to or making inquiries, as necessary; research information for vendor and department inquiries of payment discrepancies. Creates monthly reports via query function requiring data links to multiple files and extracts data to prepare invoices for billing and respond to inquiries. Reviews payment vouchers; balances and proves edits; distributes department check registers. Maintains, updates and controls the vendor master file and establishes criteria for entering data in vendor master file. Maintains, prepares, and updates various financial reports, transmittals or records. May serve as the agency Timekeeper. May notify administration monthly on receipts; reconciles financial data into reporting systems; reconciles department data with City general ledger. May track and reports money received for fraud. May compile financial information for auditors; secures and submits information to director for budget; maintains checkbooks and balances for donated and ECDC monies; maintains petty cash and department credit cards; maintains Special Welfare accounts, ensuring compliance with state regulations. May act as liaison to Fraud Investigator and Central Office, including receiving, posting, and reporting money for Fraud accounts. May review and processes invoices for payment either by computerized voucher system or purchase order and copies invoices for payment and for office files and records. May manage vendors and financials in VaCMS Childcare Automated System. May process document imaging of agency financial and case records. May perform accounts payable tasks, modify, verify, and maintain miscellaneous billing information; ensures billing in a timely and accurate manner; sorts and distributes all documents as necessary; maintains an accurate file of the bills; confers with customers to resolve discrepancies for overdue payments. May reconcile financial data into reporting systems; reconciles department financial records with City general ledger. May process Storm water abatements, credits and waivers. May update all data for payroll reporting; processes overtime and part time vouchers; compiles, processes, signs, and distributes all administrative bills for payment; receives, deposits, and records all monies received and spent; receives and compiles all checks processed monthly; and records monthly expenditures for grant programs.
Minimum Qualifications:
Considerable knowledge of the application of established bookkeeping and accounting principles and techniques to governmental accounting transactions; and arithmetic. Working knowledge of: state and local government fiscal regulations, policies and procedures; and office accounting methods and procedures. Skill in operating a personal computer, associated business and agency software including spreadsheets, a calculator, and other office machines. Demonstrated ability to: organize and effectively process and maintain financial records and files and prepare reports from them; analyze and record information and to balance figures; understand or apply laws, regulations and policies to the maintenance of financial records; verify documents and forms for accuracy and completeness; type accurately at good speed; exercise independent judgment, discretion and initiative in completing assignments and in dealing with other employees and the general public; and establish and maintain effective working relationships with other employees and the general public.
Preferred Qualifications:
Associate's degree in accounting, bookkeeping or closely related field and minimum 5 years clerical level accounting or closely related experience; or any equivalent combination or training and experience which provides the required knowledge, skills and abilities.
Special Requirements:
Applicants may be subject to a Criminal History Background search, Central Registry search, DMV/driving record check, and/or pre-employment drug screen. The investigation may include fingerprint checks (State Police, FBI), local agency checks, employment verification, and references, verification of education, credit checks relevant to employment and other checks requested by the hiring authority.
Employee must be willing to work disaster related assignments, including emergency shelter duty, in the event of a natural disaster or emergency.
Contact Information: vdssjobs@suffolkva.us - 135 Hall Avenue Suite B - Suffolk, VA 23434
VDSS is one of the largest Commonwealth agencies, partnering with 120 local departments of social services, along with faith-based and non-profit organizations, to promote the well-being of children and families statewide. We proudly serve alongside nearly 13,000 state and local human services professionals throughout the Social Services System, who ensure that thousands of Virginia's most vulnerable citizen have access to best services and benefits available to them.
The Commonwealth of Virginia is located in the South Atlantic region of the United States. It was the 10th state to be admitted to the Union on June 25, 1788. Home to approximately 8 million residents, Virginia is the 12th most populous state in the United States. The capital is Richmond, and its most populous city is Virginia Beach.
The narrative history of the Commonwealth of Virginia often begins with the founding of Jamestown in 1607, near what is now modern day Williamsburg, Virginia. Jamestown became the first permanent English settlement in the New World, and the Virginia General Assembly, established on July 30, 1619, is now recognized as the oldest legislative body in the western hemisphere. When Virginia became a royal colony in 1624, the robust tobacco trade that had been developing in Virginia helped establish the American colonies as a powerful economic force. During the American Revolution, Virginia witnessed the final surrender of British forces at Yorktown and later became known as the birthplace of many revolution-era figures and future American presidents, including George Washington and Thomas Jefferson. To date, 8 United States presidents have been born in Virginia, more than in any other state.
The modern government of Virginia is nearly identical in structure to the federal government, and is divided into 3 branches, these being the executive, legislative, and judiciary branches. The Virginia General Assembly is comprised of the 100-member House of Delegates and the 40-member Senate. A governor and lieutenant governor are elected every 4 years. Governors cannot be elected to or serve consecutive terms. Virginia’s judicial system consists of the Supreme Court of Virginia and the Court of Appeals of Virginia, the Circuit Courts, and the lower General District Courts and the Juvenile and Domestic Relations District Courts. Virginia has 13 electoral votes in presidential elections, and possesses 11 seats in the U.S. House of Representatives.
