Job Description

Job Location: Jacksonville, FL 32246
Position Type: Full TimeEducation
Level: High School
Travel Percentage: None
Job Shift: 8:00am - 5:00pmJob

Summary
KLS Martin is seeking a detail-oriented and process-minded Accounting Operations Associate to own our day-to-day accounts receivable and accounts payable transaction cycles. This role is the backbone of our cash application, billing, and vendor payment processes, and is a key partner to the broader accounting team in maintaining accurate, timely, and well-controlled financial records as our company continues to grow.
Essential Functions, Duties, and Responsibilities
Accounts Receivable
- Apply daily cash receipts (lockbox, ACH, wire, credit card) to customer accounts accurately and timely.
- Research and resolve short-pays, unapplied cash, payment discrepancies and escalate root-cause issues with Customer Care Department.
- Perform desktop check deposit process.  Accurately perform the Canadian customer check deposit process; Confirm all deposits are properly credited into the company’s bank account
Accounts Payable
- Create and maintain vendor master records, including setup of new vendors and associated banking/payment templates in accordance with policy.
- Enter and investigate vendor invoices according to department procedures and research/resolve discrepancies with vendors/internal stakeholders.
- Process payment proposals for review and approval, and prepare payment runs (check, ACH, wire) in accordance with vendor terms and cash management guidelines.
- Monitor and address incoming emails to the accounts payable, vendor set up and accounting email boxes and respond to vendor inquiries professionally and promptly.
- Reconcile the AP sub-ledger to the general ledger; assist with accrual support at month-end.
- Perform full-cycle cash disbursement processes according to department policy and procedure; Includes initiating domestic and international payments by check, ach and/or wire, voiding/canceling payments, and internally clearing payments; Match remittance documentation to payments; Maintain department payment registers to record all payments issued or voided/canceled.
Concur responsibilities
- Audit & approve expense reports according to company policies, procedures and timelines
- Address expense report questions from employees in a courteous, knowledgeable, and timely manner
- Coordinate resolution of non-compliant expense reimbursements
- Perform daily extract to SAP and balance nightly interface totals; Coordinate and escalate variances or system issues.
Other responsibilities
- Prepare and distribute the daily loan balance and/or weekly cash reports
- Assist with weekly/monthly reconciliations, process payments and report on internal and external vendors
- Complete required general ledger journal entries and general ledger account reconciliations within specified timelines
- Assists as needed with Company audits requests for support
- Perform month end procedures and other departmental job duties as assigned
- Identify opportunities to automate manual AR/AP tasks (e.g., auto-cash application rules, invoice capture/OCR, payment workflows) and recommend solutions.
- Document and maintain up-to-date standard operating procedures for AR/AP processes.
- Comply with established internal controls over cash receipts and disbursements, including segregation of duties, to safeguard company assets.

QualificationsEducational and Experience Requirements
- High school diploma or equivalent.
- Two years AR/AP experience or equivalent combination of education and experience.
- Proficient user of Microsoft Office applications
- Prior experience in SAP
- Basic mathematical concepts (add, subtract, multiply, divide)
Knowledge, Skills, and Abilities
- Strong attention to detail for high-volume transaction processing, cash application, and reconciliations.
- Adhere and support KLS Martin’s quality and safety policies and procedures.
- Ability to retrieve and interpret documentation.
- Able to work in a team setting and independently under minimum supervision
- Strong interpersonal skills with the ability to effectively communicate at all levels internally as well as externally.
- Problem solving & Decision Making / Adaptability & Flexibility
- High level of customer service displaying positive attitude.
- Ability to work with minimal supervision.