Job Description

Accounting Assistant on-site | Willow Creek Behavioral Health | Green Bay, Wisconsin

About the Job:

PURPOSE STATEMENT:

$23 per hour and up based on education and experience.

The Accounting Assistant is responsible for applying the principles of accounting to prepare financial documents and reports and ensure appropriate control procedures are being utilized. Performs combination of calculating, posting, and verifying duties to obtain financial data for use in maintaining accounting records. Compiles and sorts documents, such as invoices and checks, substantiating business transactions. Maintains rebill/denial log; assists in monthly closing procedures and assist in analyzing cash posting.

Roles and Responsibilities:

ESSENTIAL FUNCTIONS:

• Posts payments to client accounts in a timely and accurate manner.
• Scans, posts and balances all electronic and lockbox payments for both insurance and client accounts efficiently, in an organized manner, on a daily basis.
• Maintains and documents follow up notes and denials updating rebill/denial log daily utilizing EOB/EFT.
• Identifies and reports payer payment and recoupment trends including in or out of network problems with carriers to designated client account representative.
• Assists insurance specialist with questions regarding payment posting transactions.
• Maintains cash posting files in an organized manner.
• Manages Accounts Payable processes, including vendor relations, all check disbursements, 1099 vendor status, filing, etc. Keys vendor invoices into company computer system.
• Manages accounting functions including maintenance of general ledger, accounts payable, accounts receivable, and project accounting; ensures accuracy and timeliness.
• Manages monthly closing of financial records and posting of month end information; ensures accuracy of financial statements. Maintains monthly spreadsheet for reconciliation of payments received/posted.
• Updates and maintains the daily cash log and monthly vendor list.
• Sorts, codes, and matches invoices. Reviews and verifies invoices. Processes invoices and prints checks for vendors and/or employees as approved.
• Assists in the preparation of facility month and year end reporting, statistical reports, budgets and financial reports.
• Works with insurance companies to verify status of outstanding claims, authorizations, dispute denials and have claims reprocessed on an as needed basis.
• Assists with payroll functions including processing payroll. Is a backup for payroll.
• Collects and processes information to prepare bi-weekly payroll and may reconcile payroll with source documents if applicable.
• Oversees petty cash fund if applicable.
• Checks the accuracy of figures, calculations and postings pertaining to business transactions recorded by others.

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• High school diploma or equivalent required. Associates’ degree in accounting/finance preferred.
• One or more years’ experience in accounts payable, payroll, accounting, or finance required, preferably in medical/psychiatric setting.
• Experience with current accounting software especially Accounts Payable and Payroll.
• Knowledge of general office procedures and electronic billing required.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

Not applicable.

WORK LOCATION:

This position is onsite and is not a remote position.

SUPERVISORY REQUIREMENTS:

This position is an Individual Contributor.

Why Willow Creek Behavioral Health-Willow Creek Behavioral Health offers a comprehensive benefit plan and a competitive salary commensurate with experience and qualifications. Qualified candidates should apply by submitting a resume. Willow Creek Behavioral Health is an EOE.

Veterans and military spouses are highly encouraged to apply. Summit BHC is dedicated to serving Veterans with specialized programming at our treatment centers across the country. We recognize and value the unique strengths of the military community in supporting our mission to serve those who have served.