Job Description

PURPOSE

The Accounting Assistant will work in partnership with Accounting Team, Accounting Manager, and third-party accounting firm to verify and complete payable and receivable transactions by assisting in the preparation and collection of invoice documents. This role is also responsible for working with Customers to collect past due payments and preparing Customer aging reports for internal review.

ESSENTIAL DUTIES & RESPONSIBILITIES

Assist with Accounts Payable and Accounts Receivable

Generate and send Customer invoices

Communicate with Customers and Volition Account Executives to advise on invoice statuses
Analyze Vendor invoices for accuracy confirming all required documents are provided

Assist third-party accounting firm in issuing vendor payments after all requirements are met

Build and maintain Accounting reports to show real and projected figures

Continuously track delinquent invoices and actively contact customers for payment

Maintain orderly Customer and Vendor invoice files

REQUIRED KNOWLEDGE/SKILLS/ABILITIES

Exceptional attention to detail

Willingness to learn, improve, and receive coaching/constructive feedback

Must be willing to work through unexpected problems to find a reasonable solution

Detail-oriented and problem-solving skills

Ability to work professionally and effectively with a diverse group of individuals

Advance technology skills with a strong focus on data entry, Microsoft Office products, and email correspondence

Ability to quickly learn and navigate through multiple systems proficiently

Ability to self-manage and proactively assume tasks, and communications

Superior people skills with a focus on building long term business relationships

Logistics or Transportation experience strongly preferred

Experience with general ledger functions and month end/year end closings

QUALIFICATIONS:

Bachelor’s degree in Accounting, Finance, or related field preferred

2 years of Accounts Payable and/or Accounts Receivable experience

1 year of customer service experience

PHYSICAL DEMANDS & WORK ENVIRONMENT
Work Environment: The work schedule of this position will be determined based on the organizational needs; it will be subject to change based on business demands and will require work outside of standard business hours. The job is performed in a general office environment with the option to work remotely as needed.