Job Description

Department: Accounting / Finance

Employment Type: Full-time

Work Arrangement: Office-based

Job Purpose

The Accounting Assistant supports the Accounting Head in the day-to-day execution of accounting operations to ensure accurate, timely, and compliant financial records. The role focuses on transaction recording, account monitoring, reconciliations, variance analysis, and assistance in the preparation of financial and management reports, while maintaining data integrity and confidentiality.

Key Duties and Responsibilities

Financial Reporting and Account Management

• Monitor and review transactions and movements of assigned Chart of Accounts.
• Perform account and departmental variance analysis and prepare monthly reports.
• Ensure timely and accurate submission of financial data for consolidation.
• Maintain reconciled Subsidiary Ledger and General Ledger accounts.
• Assist in the preparation of management and financial reports.

Employee Receivables and Cash Advance Management

• Coordinate with the Finance Manager on the recording of employee cash advances, liquidations, and related payment transactions.
• Reconcile employee receivable accounts on a monthly basis and ensure complete and accurate postings.
• Investigate, analyze, and resolve discrepancies in employee receivable balances.
• Maintain accurate and up-to-date ageing reports for employee receivables.

Coordination and Compliance Support

• Coordinate with the Human Resources team on employee- and payroll-related deductions.
• Ensure confidentiality and proper handling of financial and employee-related records.
• Support adherence to internal accounting policies, procedures, and controls.

Minimum Qualifications

Education

• Bachelors degree in accountancy or an equivalent course

Experience

• At least one (1) year of relevant accounting experience in general accounting, cost accounting, or taxation

Knowledge and Skills

• Working knowledge of accounting entries related to balance sheet and income statement accounts
• High level of accuracy and attention to detail in preparing and encoding financial data
• Proficiency in Microsoft Office applications, particularly Excel
• Exposure to computerized accounting or ERP systems
• Ability to handle confidential information with professionalism and discretion