Job Description

Position Summary

The Payroll & Accounting Administrator is responsible for supporting the dealership's payroll administration, employee onboarding, accounting reconciliations, and general administrative functions. This position requires exceptional attention to detail, strong organizational skills, and advanced proficiency in Microsoft Excel, particularly with large-scale spreadsheets and complex reconciliations.

The successful candidate will play an important role in ensuring accurate payroll preparation, maintaining employee records, and providing timely and accurate information to Head Office for payroll processing.

Responsibilities

• Prepare, review, verify, and enter employee payroll hours into Excel spreadsheets for submission to Head Office.
• Ensure payroll hours, employee information, and supporting documentation are accurate and complete before submission.
• Coordinate the onboarding process for new employees.
• Assist new hires with completing required employment paperwork and documentation.
• Verify that all necessary employee information and forms are collected and forwarded to Head Office for the creation of employee payroll files.
• Perform large-scale reconciliations with a high degree of accuracy.
• Review financial information, identify discrepancies, and investigate variances.
• Demonstrate a thorough understanding of accounting principles, including debits and credits.
• Assist with reviewing and balancing financial records and reports.
• Ensure information is accurately entered, maintained, and reconciled.
• Utilize Microsoft Excel extensively to manage, organize, analyze, and reconcile large volumes of data.
• Create, maintain, and manipulate complex spreadsheets.
• Work confidently with formulas, sorting, filtering, lookups, and other advanced Excel functions.

Requirements

• A degree in Accounting, Finance or Business is preferred OR multiple years of on-the-job experience.
• Advanced proficiency in Microsoft Excel, including experience working with large-scale spreadsheets and complex data sets.
• Proven experience performing detailed and high-volume reconciliations.
• Strong understanding of accounting principles, particularly debits and credits.
• Experience with payroll preparation, data entry, or payroll administration.
• Previous experience working within an automotive dealership environment is considered a strong asset.