Job Description

Reports to: Human Resources Manager/ DER Effective 02/01/2023

Department: General & Administration Non-Exempt

The Accounting Administrator is responsible for all billing, accounts payable, reoccurring entries, and month end tasks. This position requires ethical discernment and the ability to maintain confidentiality. This position reports to the Human Resources Manager.

Duties & Responsibilities

Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.

• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Prepares and maintains accurate records and reports of payroll transactions.
• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Account for and reconcile Dispatch Timesheets needed to calculate invoices.
• Add job information to Job Summary, per job for each week.
• Enter job information into QuickBooks, confirm it ties to Job Summary.
• Deliver invoices to customers, as per customer notes.
• Correspond with customers and work with the Dispatch Department to answer questions.
• Communicate corrections needed to Accountant.
• Enter accounts payable, reoccurring bills, automatic payments, and reconcile monthly credit card statement.
• Research and resolve vendor purchase order discrepancies.
• Reconcile monthly statements.
• Ensure all month end tasks are completed.
• Maintain confidentiality of all financial data.

Requirements

Minimum Qualifications

• Experience - 2 years' experience in accounts receivable or as an accounting assistant.
• Business Acumen - Monitoring/ Assessing performance of yourself or organizations to make improvements or take corrective action.
• Systems Evaluation - Identifying measures or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the system.
• Operations Analysis - Ability to oversee operations strategy to ensure the support of overall business goals.
• Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.

Success Factors

• Technical Knowledge - General knowledge of accounting principles, and/or accounts receivable.
• Analytical Skills - The ability to collect and analyze information, problem-solve, and make decisions.
• Relationship Management - Supervision and maintenance of relationships between a company and its external partners, especially customers.
• Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.

Physical Demands

• Ambulatory - prolonged periods of sitting at a desk and working on a computer
• Weight - ability to transfer weights of 50 pounds anticipated for this position

Working Conditions

• Environment - Office

Performance Standards

• Ethical Behavior - Demonstrates integrity, honesty, a sense of responsibility, and loyalty in the performance of all tasks.
• Accountability - Ownership and responsibility of department service, accuracy, duties required by position to further organizational goals
• Technical Knowledge - Demonstrates expertise, integrity and modeling of behavior and attitude expected in a business environment.
• Emotional Intelligence - Compacity to be aware of, control, and express one's emotions, and to handle interpersonal relationships judiciously and empathetically.
• Effective Communication - Ability to communicate and your audience listens actively, absorbs your point and understands it.
• Effective Problem Solving - Ability to define a problem, determine the cause, prioritizing and selecting alternatives and implementing a solution

Technology

• HRIS - Human Resources Information Systems, PaychexFlex
• Accounting Software - QuickBooks
• Microsoft Office Suite- Advanced knowledge of Microsoft Word, Excel, Power Point and Outlook