Job Description

DLB Associates is a premier engineering and consulting firm specializing in innovative, mission-critical solutions across hyperscale data centers, advanced infrastructure, and high-performance building systems. With over four decades of expertise, we partner with some of the world’s most influential companies to design and optimize environments that demand precision, scalability, and resilience.

Join us and be part of a team where your voice matters, your work makes an impact, and your growth is a shared priority.

Position: Accounting Administrator

Position Location: Remote - work virtually from anywhere in the United States

Salary

DLB recognizes salary ranges from job boards do not necessarily reflect our pay ranges. In many instances we out-compete those ranges for well-qualified candidates.

The Accounting Administrator will have the opportunity to work with and collaborate with professional and operations staff. This person will work as part of the Accounting Team and interact closely with the accounting staff, project management, field and design staff to perform standard accounting activities in compliance with company policy.

The Accounting Administrator will receive general instructions on routine work, detailed instructions on new projects or assignments. May work independently, consistently exercising discretion and independent judgment on individual work, or may work under immediate supervision. May serve as lead on routine projects of limited scope.

The Accounting Administrator will communicate and operate in line with organizational goals and values, as well as departmental objectives.

Essential Functions

Accounting Administration (70%)

• Respond, or routing as necessary, employee and vendor email questions relating to accounting matters
• Complete Credit Applications and / or Vendor Registrations as needed
• Send reminders / review / post timesheets weekly
• Send reminders for past due expense reports weekly
• Import credit card charges
• Review expenses for employees with relocation agreements to ensure adherence to thresholds
• Review categories of expenses for unusual activity
• Track and report past due expense reports and timesheets
• Complete requested adjustments to employee expenses and timesheets
• Train new employees on Timesheets / Expense Reports
• Data entry related to new hires (PTO / Direct deposit info)
• Monthly review of PTO balances
• Track vendor W9, ACH, diversity, NDA & safety policy documents
• Confirm banking information with new vendors
• Track and update expected pay dates for accounts receivable / accounts payable for pay-when-paid terms
• Update Diversity spend on supplier portals as needed
• Assist department in organizational matters as needed

General Accounting (20%)

• Review and post daily cash transactions
• Review and post non-accounts payable related expense transactions
• Assist in preparation of financial reports
• Prepare for external audits
• Data entry for various accounting modules

Budgeting / Forecasting (10%)

• Assist with forecasting
• Assist in the preparation and maintenance of budgets

Completion of Assigned Tasks and Deliverables on Time and on Budget

• Performs other related duties as assigned

Position Requirements (Intermediate level for all the following)

• Knowledge of standard accounting practices
• Skilled using MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams)
• Ability to work successfully in a remote environment thru effective communication and organizational skills, self-motivation, proactiveness and resourcefulness in a distraction free workspace
• Ability to communicate verbally and in writing technical and non-technical information
• Ability to analyze complex, identify problems, evaluate alternatives and implement effective solutions
• Ability to accurately prepare and maintain records, files and reports
• Ability to work successfully as a member of a team and independently with moderate supervision
• Ability to work under pressure and meet tight deadlines
• Organizational skills, with the ability to manage multiple tasks simultaneously

Physical Demands

The following physical demands must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is

• Frequently required to remain in a stationary position
• Frequently moving through office, facility and other environments
• On occasion the employee may move equipment weighing up to 25 pounds

Travel / Relocation Requirements

• Up to 5%, this may include travel to any or all 50 US states
• Travel is defined as physically leaving home on behalf of business activities including but not limited to client sites, meetings with other employees, meeting for business development purposes, running errands on behalf of the business, attending industry conferences, etc.

Education / Experience

• Minimum of five years of experience as an accounting clerk in an engineering firm
• Minimum of five years of experience using accounting software

Benefits

DLB Associates offers a very competitive benefits package; highlights include

• Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
• Flex spending accounts (FSA)
• Dental and vision plans
• Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
• 401k with company match and self-directed brokerage account option
• PTO including additional paid time off during the last week of the year
• Company paid life insurance coverage for employees and their eligible dependents
• Short and long-term disability, AD&D coverage
• Professional development opportunities, tuition reimbursement and professional licensing assistance
• Paid parental leave after one year of employment

DLB Associates is an EEO/Affirmative Action Employer and participates in the E-Verify program with the Department of Homeland Security. We encourage diversity in our workforce.

Are you ready to challenge yourself and redefine standards in the AEC industry? Apply now and join our award-winning team!​

​NOTICE TO THIRD PARTY AGENCIES:

DLB does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to DLB in the absence of a signed Service Agreement where DLB has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of DLB and DLB will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.