Job Description

The Accounting Clerk performs the day-to-day routine accounting functions of the hospital and clinic, including preparation and posting of journal entries, general ledger account reconciliations, and support of month-end and year-end close processes. Responsible for maintaining accurate and organized financial records in accordance with Generally Accepted Accounting Principles (GAAP) and healthcare industry standards. Assists in the preparation of the Medicare Cost Report workpapers and other regulatory filings. Supports internal and external audit activities by preparing schedules, gathering documentation, and responding to auditor requests. Works closely with the Fiscal department on accounts payable, payroll, fixed assets, and other general accounting functions as assigned. Performs other appropriate accounting duties to support the financial integrity and operational needs of the organization.

Education Background and Experience

Minimum Education:

Ø Associate's degree in Accounting, Finance, or related field, preferred

Required Licensure / Certifications:

Ø None Required

Required Experience:

Ø Proficiency with Microsoft Office, particularly Microsoft Excel.

Ø In lieu of associate degree, candidates may be considered with a minimum of two (2) years of experience in accounting or bookkeeping, preferably in a healthcare setting.

Preferred Qualifications:

Ø Experience preparing general ledger account reconciliations and journal entries

Ø Knowledge of Medicare Cost Report preparation and Critical Access Hospital/Rural Health Clinic cost-based reimbursement

Ø Experience supporting financial statements or regulatory audits

Ø Experience with accounting or ERP software systems

Professional Requirements

· Adheres to dress code, appearance is neat and clean.

· Completes annual organization-required and/or job-required educational requirements.

· Maintains regulatory requirements

· Wears identification while on duty.

· Attend staff meetings and/or read all meeting minutes

· Reports to work on time and as scheduled, completes work within designated time.

· Maintains employee/patient confidentiality.

· Represents the organization in a positive and professional manner.

· Participates in the department’s performance improvement activities

· Demonstrates the mission, ethics, and goals of the organization as well as the departmental Scope of Service.

· Communication with patients, guests, family, and staff is courteous, respectful, and helpful.

· Maintains a clean, safe, and accident-free environment.

· Follows Infection Control procedures at all times.

Clinical Personnel Strictly adheres to standard precautions by adhering to the usage of personal protective equipment when handling blood or body fluids.

• Non-Clinical Personnel Washes hands and other skin surfaces with soap and water thoroughly and often controls spreading of germs within the department and facility.
• Always adheres to isolation procedures as applicable.

· Adheres to the following environmental care standards.

• Demonstrates adequate knowledge of safety policies and procedures, the use of MSDS sheets, hazardous material procedures, and safety codes.
• Respond appropriately to any Codes while working any shift (Code Blue, Code Gray, Code Silver, Code Amber, Code Red, Code Orange, and Rapid Response Team).
• Demonstrates adequate knowledge of security issues, i.e., personal protection, protection of personnel and hospital property.

· Participates in quality initiatives as needed.

· Be familiar with and comply with the Mid-Valley Hospital & Clinic Personnel Handbook and Policies.

• Be familiar with the collective bargaining agreement (Union Contract) of the UFCW3000 and Mid-Valley Hospital.

Requirements

Essential Job Functions, Skills & Abilities:

• Ability to effectively communicate financial information in writing and verbally to a wide audience with a variety of base understanding.
• Ability to work rapidly and effectively in pressure situations, including month-end and year-end close deadlines.
• Demonstrated skills in collaboration, teamwork and problem-solving to achieve goals.
• Demonstrated skills in verbal communication and listening.
• Demonstrated computer keyboarding and data entry ability.
• Demonstrated ability to manage an array of tasks simultaneously despite multiple interruptions.
• Ability to prioritize, organize and plan work tasks in order to meet recurring monthly, quarterly, and annual deadlines.
• Prepares and posts routine and recurring journal entries in accordance with GAAP and organizational policy.
• Performs monthly balance sheet and general ledger account reconciliations, researching and resolving discrepancies in a timely manner.
• Assists with month-end and year-end close processes, including accrual entries and account analysis.
• Assists in the preparation of the Medicare Cost Report and supporting workpapers.
• Prepares schedules and gathers documentation to support internal and external financial statement audits, regulatory audits, and other agency reviews.
• Maintains accurate and organized accounting records, files, and supporting documentation in compliance with record retention policies.
• Assists with accounts payable and payroll functions as needed.
• Reconciles bank statements and other cash accounts on a routine basis.
• Assists with fixed asset accounting, including additions, disposals, and depreciation schedules.
• Assists with budget preparation and variance analysis as requested.
• Maintains working knowledge of Critical Access Hospital and Rural Health Clinic cost-based reimbursement principles.
• Communicate with department managers and outside vendors to research and resolve accounting discrepancies.
• Maintains confidentiality of financial and patient information in accordance with organizational policy and HIPAA.
• Complies with internal controls and recommend process improvements to strengthen the accuracy and efficiency of accounting operations.
• Assists the Fiscal team with special projects and ad-hoc financial analysis as assigned.
• · Other duties as assigned.
• The above job summary and essential job functions are intended to describe the nature and level of work being performed. It is not an exhaustive list of all responsibilities, duties, and skills required of personnel for this job classification.

WAGE AND COMPENSATION

Wage range $29.81 hr. - $ 43.27 hr. – DOE

Mid-Valley Hospital offers a benefit package. This includes accrued vacation time in the amount of .076923 vacation hours per hour worked. Accrued sick leave at an accrual of .04615 per hour, Life insurance and a profit-sharing plan. We also offer medical, dental and vision insurance plans. Employees can enroll in a 403(b) deferred compensation plan and/or a 457 deferred compensation plan.