Job Description

Posting number: 20260812

Department: State Library

Division: Finance & Administration

Job classification: Accountant/Fiscal Analyst

Posting type: Open

Categories: Human Resources, Library, Management, Miscellaneous, Purchasing, Marketing, Tax Administration, Grants Administration, Student Services, Office and Administrative Support, Insurance, Payroll/Benefits Administration, Financial Aid & Services

WHO WE ARE:

The South Carolina State Library (SCSL) serves the people of South Carolina by supporting state government and libraries to provide opportunities for learning in a changing environment. We develop, support, and sustain a thriving statewide community of learners committed to making South Carolina stronger.

If you are looking for an organization that offers:

• a collaborative and inclusive work environment
• an excellent work culture
• paid professional memberships
• professional development and learning opportunities for staff
• tuition assistance
• an opportunity to work with professionals that are passionate about delivering exceptional results and advancing the mission and vision of their organization

Then South Carolina State Library is the organization for you!

WHAT WE BELIEVE:

We outwardly demonstrate who we are as an organization through our values. Our people are our greatest resource and our values drive our people.

• Communication:We believe communication in every direction and through multiple methods is essential to doing our work at the highest level. As an information organization, we use a transparent process for decision making which encourages creativity and fosters collaboration among staff and our community.
• Flexibility:An agile organization is one that can change course to provide better services. We define our organization in this way and pride ourselves in being good stewards of all resources.
• Community Driven: Our community is the state. Our value is demonstrated in what we are able to give back as public servants. We believe that by remaining open to our community’s needs, we can personalize experiences for individuals and groups.
• Inclusivity:We strive to expand opportunities to better connect with others and break down barriers. Integrity, respect, and equality guide our performance and we are committed to hiring staff that reflect our community.
• Professionalism:Our staff model professionalism by providing a welcoming environment, excellent customer service, valuing diversity, and supporting multiple methods of service delivery. A well-trained and knowledgeable staff is our greatest asset.

JOB OPENING:

We have a great career opportunity available for an Accountant/Fiscal Analyst in our Columbia, South Carolina headquarters.

Under general supervision of the Director of Finance, works withing the policies and procedures established by the agency, the offices of the Comptroller General, State Auditor, State Treasurer, and the Institute oe Museums and Library Services. Exercise discretion and independent judgement.

The candidate must have excellent customer service skills with the ability to interact courteously and effectively with internal and external customers. They should have excellent organizational skills, attention to detail and the ability to handle multiple projects and meet deadlines under limited supervision. They must have the ability to communicate effectively, both orally and in writing with all levels of staff and management.

Major Responsibilities:

• Reviews accounts payable transactions in SCEIS for accuracy, appropriate cost center and fund data, and required supporting documentation for audit purposes; approves accounts payable transactions upon completion of a full review of each document.
• Processes accounts payable invoices, including IDTs, state aid to county libraries, employee travel reimbursements, and subgrant reimbursements.
• Oversees the purchasing card lodging program and serves as the department liaison for agency purchasing cards.
• Monitors and evaluates the accounts payable process and makes recommendations for process improvements to enhance efficiency.
• Prepares monthly journal entries to align the agency's other funds revenues and expenditures.
• Provides monthly analysis of other funds revenues and reports any variances to the Director of Finance.
• Monitors the agency's general ledger balances for consistency and accuracy; prepares journal entries to maintain and correct general ledger balances and reports any discrepancies to the Director of Finance.
• Processes the agency's accounts receivable transactions weekly; prepares deposits for posting in SCEIS; makes weekly bank deposits; completes quarterly federal draws; posts interest accrued on donation accounts; and completes quarterly reporting requirements.
• Maintains agency files in compliance with all applicable state and federal policies and procedures.

Need more reasons to apply?

SCSL is committed to providing our employees with a collaborative and inclusive work environment that provides challenging work, personal and professional growth, and a work/life balance.

In addition to all the great perks we’ve already shared, we also offer:

• Health, Dental, Vision, Life, Retirement, and more
• 15 days of annual leave per year
• 15 days of sick leave per year
• 13 paid holidays
• Team Building Activities – We believe in growing together
  

Don’t miss this great opportunity to take your career to the next level! Apply today.

As an EEO/Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, age (over 40), sex, including pregnancy and childbirth (or related medical conditions), sexual orientation, gender identity, national origin, disability, or veteran status.

Examples of duties

A high school diploma and 3yrs professional experience in a related area such as accounting, auditing, finance, banking or a bachelor's degree with multiple accounting courses may be substituted for the required work experience.

Experience with State SCEIS (not SCEIS Central) used to process invoices and travel-related documents.

Ability to monitor, process, and troubleshoot a high volume of work efficiently, timely, and accurately.

Knowledge of or familiarity with state travel guidelines, as well as state government fiscal and accounting practices and procedures.

Working knowledge of regulations and polices relevant to the State Comptroller General's Office.

Qualifications

Working knowledge of generally accepted accounting principle practices and theories.

Ability to analyze and interpret financial data and reports, including detailed numerical information and high-volume, high-dollar transactions.

Ability to communicate effectively and professionally with employees at all levels of the organization and with external customers.

Ability to establish and maintain effective working relationships with others and respond professionally and timely to inquiries and requests.

Experience using Microsoft Excel.

Supplemental information

Work takes place in an office environment. Overnight travel is not expected for this position, however may be occasionally necessary. Some local travel is expected. Occasional work on evenings and weekends.

• Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from consideration for employment.
• Complete the state application to include all current and previous work/salary history and education. A resume will not be accepted nor reviewed in lieu of a completed state application to determine if an applicant has met the qualifications for the position.
• Include a cover letter, resume, copy of college transcripts, and three professional references. Reference and background check will be conducted.