Job Description

Requisition No: 876304

Agency: Juvenile Justice

Working Title: ACCOUNTANT IV - 80046511

Pay Plan: Career Service

Position Number: 80046511

Salary: $1,608.09 Bi-Weekly

Posting Closing Date: 05/30/2026

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The Department of Juvenile Justice salutes our heroes.

We are honored to have the opportunity to support our nation’s veterans and their families.

We value the service given to our country and support the hiring of service members and military spouses.

THIS IS A STATE PERSONNEL SYSTEM OPPORTUNITY

FOR STATE PERSONNEL SYSTEM EMPLOYEES ONLY

LOCATION, CONTACT AND SALARY INFORMATION

Location: Finance and Accounting, Knight Building, 2737 Centerview Drive, Tallahassee, FL 32399

Minimum Starting Salary: $1,608.09 Bi-Weekly (In accordance with current spending restrictions, an internal promotion into the position will be filled at the minimum of the pay grade or up to 5% of the employee’s current rate, whichever is higher).

Contact Person: Letetia Wiley, (850) 717-2372

The Department of Juvenile Justice is seeking an accountant IV working in theRevenue and Reporting section.

DUTIES AND RESPONSIBILITIES:

This positionreconciles all agency operating funds to State Comptroller accounts utilizing the legacy in-house FLAIR application and the Florida PALM system.

Performs monthly reconciliation of the General Revenue Fund and diverse Trust Funds to Central FLAIR. Audits, verifies, and balances agency appropriations, receipts, cash balances, and general ledger (GL) codes.

Executes month-end and year-end closing and reporting activities to ensure timely fiscal compliance.

Posts accurate financial adjustments and accounting transactions within both FLAIR and Florida PALM environments. Research, Analysis & Corrective Action

Conducts deep-dive research and analytical reviews of all outstanding reconciling items and transaction exceptions.

Determines root causes of ledger discrepancies and implements immediate corrective actions.

Processes updates, reversals, and adjustments to the general ledger to maintain absolute integrity of financial data. Interprets cross-system discrepancies between FLAIR legacy records and PALM to prevent reporting lapses.

Payroll Redistribution & Coordination:

Assists with the agency's payroll redistribution process to ensure accurate salary funding allocation.

Reviews payroll exception reports and identify coding or structural errors. Distributes actionable data to Budget Officers and HR Liaisons to facilitate immediate corrections.

Conducts final audits on completed redistributions (expenditure moves) to catch and eliminate errors or omissions.

System Transition & Professional Development:

Completes mandatory training curricula to attain proficiency in the FLAIR Replacement System (Florida Planning, Accounting, Ledger Management - PALM). Participates in agency-wide financial system transition workshops and performs other related duties as assigned

Welfare Trust Fund (WFTF) Management

Perform pre-audits on all fund disbursement requests to ensure strict regulatory compliance. Reconcile monthly balances across QuickBooks, bank statements, and state accounting ledgers. Authorize maintenance fees and handle direct distribution of checks to internal requestors.

Transaction Control & Systems Approval

Serve as Certified Approver for Agency AP Payment Cancellations and warrant stop-payments. Process journal vouchers and expenditure move daily to maintain precise general ledger accuracy. Mitigate transaction errors by auditing high-volume Accounts Payable exceptions daily.

Financial Reporting & Analytics

Compile research data to support the preparation of comprehensive year-end financial statements. Manage digital archives (SharePoint) of daily, monthly, and statutory PALM DW/BI Data Warehouse reports. Automate report distribution schedules on the first working day of each fiscal period.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of FLAIR and Report Distribution System

Knowledge of State of Florida accounting policies and procedures.

Knowledge of reconciliation procedures.

Skill in communicating effectively with internal and external customers, verbally and in writing.

Skill in auditing, reviewing, reconciling, or analyzing data for compliance with regulatory requirements, policies, and procedures. ·

Skill in preparing and maintaining a variety of accurate and complete accounting reports.

Skill in Microsoft Office applications including Word, Excel and Outlook.

Ability to work in a fast-paced environment and manage completing deadlines.

Ability to multitask and prioritize.

Ability to use sound judgment to identify problems, generate and evaluate alternative solutions, and make recommendations.

Ability to perform mathematical calculations.

Ability to work well independently yet cohesively within the section to maintain internal control measures.

Other job-related requirements for this position.

This position is required to comply with section 215.422, Florida Statues, Prompt Payment Compliance law and confidential/protected information Chapter 119, Florida Statutes, HIPPA, or any other state and/or other federal laws.

This position is also required to comply with Rule 691-40 General, commodities, contractual service and 691-42 travel expenses in accordance with Department of Financial Services.

Working hours (A) Daily 8:00 AM to 5:00 PM (B) Total hours in workweek 40 (C) Explain any variation in work (split shift, rotation, etc.)

PREFERRED QUALIFICATIONS:

Preference will be given to candidates with accounting and FLAIR experience

SPECIAL NOTES:

Include supervisor names and phone numbers for all periods of employment. Account for and explain any gaps in employment so that the hiring process is not delayed.

Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.

It is unacceptable to use the statement “See Resume” in place of entering work history.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287.

All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions.

DJJ participates in E-Verify (Employment Eligibility).

When identified on a position description, a valid driver’s license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver’s license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here All documentation is due by the close of the vacancy announcement.

Nearest Major Market: Tallahassee

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here All documentation is due by the close of the vacancy announcement.