Job Description

Requisition No: 876064

Agency: Department of Education

Working Title: ACCOUNTANT IV - 48004044

Pay Plan: Career Service

Position Number: 48004044

Salary: Salary Range: $38,264.07 - $46,000.00

Posting Closing Date: 05/29/2026

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Florida Department of Education

Division of Vocational Rehabilitation

Financial Payments Section

Bureau of the Comptroller

Location: Tallahassee Turlington Building

Position Title: Accountant IV (Career Service)

Salary Range: $38,264.07 - $46,000.00

ANTICIPATED VACANCY

CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY

APPLICATION INFORMATION & HIRING REQUIREMENTS

Application Information:

• Your Candidate Profile (application) must be complete in its entirety.
• Work History (in easy to review chronological order) Consists of:

• Any position held by a State of Florida Agency
• Any position held by a Florida University
• All periods of employment from high school graduation
• All periods of current or prior unemployment
• Gaps 3 months or more must be accounted for*
• Any Education
• Any Volunteer Experience
• Your resume and application must match
• *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application.
• Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.

Hiring Information and Requirements:

• The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.

• If claiming Veteran’s Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
• If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.

If you are missing any of the items above, your packet may be held up at the final review step.

NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

Employees of the Department of Education are paid on a monthly pay cycle.

OFFICE CONTACT:

Tara Jackson, OMC Manager, 850-245-9118

This position is an accounting position that is located in the Division of Vocational Rehabilitation’s (DVR) Financial Payments Section administratively assigned to the Bureau of the Comptroller. This position is responsible for the auditing and processing of invoices, assembling documents and/or data for various types of job-related analysis, and the preparation of documents to be input into the accounting system. All duties listed below must be performed in compliance with the mandatory requirements in Section 214.422, Florida Statutes and Chapter 3A-20 of the Florida Administrative Code.

DUTIES & RESPONSIBILITIES:

Audits and Process payments through MyFloridaMarketPlace (MFMP)

• audits invoices and purchase orders and prepares payment packages
• verifies the accuracy of mathematical extensions
• ensures charges on invoices agree with the terms specified on the purchase order, when applicable
• verifies vendor name, address and amounts to be paid
• reviews invoices to ensure that statutory requirements and comptroller rules and regulations are adhered to
• posts payment information on purchase order payment schedule
• sorts documents for remittance, comptroller and file room (voucher copy)
• assists other employees and auditors as requested

Contract Payments

• audits and analyzes contracts for payments and expenditures to determine allowability of costs
• ensures charges are in accordance with terms specified on contracts
• reviews contracts to ensure statutory requirements and comptroller rules are followed
• cross trained to provide backup for PCard payments (Back-up support)

Contract Payments – Rehabilitation Management System (RIMS)

• audits and analyzes contracts for payments and expenditures to determine allowability of costs
• ensures charges are in accordance with terms specified on contracts
• reviews contracts to ensure statutory requirements and comptroller rules are followed
• ensures proper documentation is received

The FACTS (The Florida Accountability Contract Tracking System)

• ensure all contracts/amendments have been entered into the FACTS
• ensures deliverables agree with invoices

Audits Special Project and Contracts

• ensures invoices are in agreement with terms of agreement
• ensure agreement has been signed by all parties
• coordinates payment with leasing and budget to ensure receipt of proper documentation from landlord and codes are correct for processing of payment
• processed directly into FLAIR

Audits Membership Dues

• ensures department membership dues request form is properly completed
• coordinates with budget to obtain required signatures needed to process payment
• obtains proper documentation
• processed directly into FLAIR

Process ALL Advance Payments through MFMP

• ensures invoices are attached with Purchase Orders in MFMP
• audit ensure documentation supports agreement on purchase order
• follow-up with contact person if need to be to ensure payment is process within a timely manner

Files

• sets up and maintain files for contracts, postage, payments, amendments
• files copies of vouchers, supporting documentation and other pertinent documents
• researches and responds to inquiries from vendors and agency personnel and makes necessary adjustments
• drafts correspondence to obtain any information or documentation needed to process payments
• assists supervisor in preparing reports and analysis as needed

Performs related duties as required.

Attendance at work is an essential job function.

WHO WE’RE LOOKING FOR:

The ideal incumbent has a working knowledge and understanding of accounting principles, practices and procedures, and methods of data collection and analysis—someone who excels in working under tight timeframes with competing deadlines. Organizational skills and the ability to multitask are key to completing the duties and responsibilities of this position.

MINIMUM QUALIFICATIONS:

Required Licensure/Registration/Certification/Experience or Education:

• Experience working in MyFloridaMarketPlace (MFMP).
• Experience with Contracts.
• Experience with FACTS.
• Experience working in Florida Accounting Information Resource System (FLAIR).

DIVISION OF VOCATIONAL REHABILITATION MISSION STATEMENT:

The Mission of the Division of Vocational Rehabilitation is "to help people with disabilities find and maintain employment and enhance their independence." Our Vision is "to become the first place people with disabilities turn when seeking employment and a top resource for employers in need of qualified employees."

www.rehabworks.org

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

* State Group Insurance coverage options+
( health, life, dental, vision, and other supplemental option)

* Retirement plan options, including employer contributions (www.myfrs.com)

* Nine paid holidays and a Personal Holiday each year

* Annual and Sick Leave Benefits

* Student Loan Forgiveness Program ( Eligibility required)

* Flexible Spending Accounts

* Tuition Fee Waivers (Accepted by major Florida colleges/universities)

* Ongoing comprehensive training provided

* Career Growth

* Highly skilled, professional environment

*Maternity and Parental Leave Benefits

For a more complete list of benefits, visit www.mybenefits.myflorida.com

* We care about the success of our employees.

* We care about the success of our clients.

* We are always improving our technology, our tools, our customer’s experiences and ourselves.

* A rewarding experience for reliable, compassionate and professional employees.

LEAVE INFORMATION:

• Annual Leave - All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month.
• Sick Leave - Career Service employees earn 8.667 hours of sick leave credits per month.

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department.Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.

For more information, please visit the Selective Service website

If you experience problems applying online, please call the People First Service Center at (877) 562-7287.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here All documentation is due by the close of the vacancy announcement.