Job Description

Job Location: Aborn Admin - San Jose, CA 95336

Position Type: Full TimeEducation Level: 4 Year Degree

Salary Range: $44.33 - $51.38 Hourly

Job Category: FinanceOverall Summary

The Accountant III is primarily responsible for directing financial activities of an organization by performing the following duties personally or through subordinate supervisors. Additionally, this position performs grant accounting duties for selected grants in accordance with standard accounting practices and additional accounting functions as assigned.

Essential Responsibilities

Under the general direction of the Finance Director, the Accountant III performs a variety of complex, professional, analytical, and confidential financial services. Duties include:

• Financial Analysis
• Leading the month-end close process
• Completing monthly financial statement package
• Heavy analysis and reconciliation exposure
• Prepare and review monthly journal entries and work-papers
• Investigate and report trend and budget variances
• Lead advanced accounting research and advise staff on accounting principles
• Profit & Loss Statement, Balance Sheet & Cash Flow
• Maintain Financial Dashboard
• Financial Ratios & Graphs
• Executive Summary Tables
• Maintain Adaptive Software
• Manage Accounts Payable and Accounts Receivable.
• Responsible for accounting and reconciliation of GL Accounts including fixed assets, bank reconciliations, prepaid accounts, deferred revenue, accounting research, and other accounting activities.
• Assist the CFO and DOF in the preparation of budgets, reviews budget proposals, and prepares necessary supporting documentation and justification.
• Prepare in-depth financial analysis, supplemented with qualitative narratives and analysis, on important business strategies for the agency, including:
• Revenue Enhancement (i.e., visit tracking and analysis, provider productivity, patient receivable management, billing financial class analysis)
• Expense Forecasting and Analysis (i.e., FTE reports and analysis, budget framework, budget variance analysis)
• Reporting and analysis for Federal UDS Report and State OSHPD reports
• Overall Business Strategies (i.e., financial analysis for existing sites, financial analysis for new sites, business insurance maintenance and analysis and contract management.
• Lead and Supervise the Grant Accountants
• Be the primary fiscal contact for sub-recipients and funders’ program managers
• Understand the financial requirements in executed grant contracts
• Safeguard compliance to financial grant contract conditions
• Ensure that all fiscal reporting requirements are met and related forms submitted
• Comply with all grant audit requirements
• Assign and set-up grant source codes in MIP
• Prepare monthly Grant Management Reports for the review and evaluation of program management, the Development Team and Chiefs identifying issues, concerns and problems for each monitored grant, especially those paid on a cost-reimbursement basis.
• Complete the budgeting process and details for BACH grant applications or renewals as follows:
• Prepare internal budget components based on grant program parameters as conveyed by the Development Team thru emails or meetings for new and renewing grants
• Research program costs for desired expenses and decide on the dollar-allocations to fit the total target grant fund applied for or awarded
• Discuss prepared budget with the Development Team and/or Program Team
• Fill-in grant application fiscal forms according to the agreed budget
• Supply required insurance certificates and other agency-wide financial information necessary for grant approval
• Write and submit budget justifications or expense descriptions as required by the Grantor’s Evaluation and Approval team
• Perform grant accounting for federal and non-federal grants grants
• Preparing and maintaining Drawdown worksheets
• Ensure that Federal grants are spend down according to the federal guidelines
• Keeping records of all federal related expenditure for audits
• Completing Finance EHB Reports, for example, Expenditures Report, Allocations report
• Communicate with and provide customer service to the operational managers of the selected grants, the Development Department, senior management, and third parties on a variety of issues related to the grants.
• Prepare monthly grant billing.
• Prepare journal entries, monthly reports, and other financial analyses involving the selected grants
• Assist with grant audits and external grant reports
• GL Account reconciliation
• Month end Closing
• GL Account reconciliation
• Prepare journal entries
• Assist the Controller in the generation of the Financial statements
• Assist with internal and the external audit

Secondary Responsibilities

• Attend workshops, training, and meetings as needed, and as requested.
• Perform other duties as assigned by supervisor.
• Work flexible schedule and overtime, as necessary.

QualificationsQUALIFICATIONS

Required education, experience, training

• Master’s Degree (M.A.) or equivalent; or four to ten years related experience and/or training; or equivalent combination of education and experience.
• Knowledgeable in accounting and internet softwares, payroll systems, spreadsheet and word processing softwares.
• Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.
• Ability to write speeches and articles for publication that conform to prescribed style and format.
• Ability to effectively present information to top management, public groups, and/or boards of directors.
• Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Ability to prepare clear and concise reports, correspondence, policies, procedures, and other written materials. Demonstrated abilities to analyze and interpret data, provide recommendations and resolve issues in a direct but positive manner.
• Proficiency in the MS Office Suite (Word, Excel and PowerPoint, Outlook), and ADP or similar HRIS.

Preferred education, experience, training

• Community Health or Non-profit experience

Certifications/Licenses

• Access to reliable transportation.

Critical Success Factors in this role include: Knowledge, Skills, and Abilities

• The ability to communicate effectively, both orally and in writing.
• Strong interpersonal skills with the ability to work collaboratively.
• Maintaining confidentiality and HIPAA compliance.
• Excellent organizational, time management and multi-tasking skills with attention to detail.
• Excellent customer service and client services philosophy in all interactions.
• Successfully manage multiple projects at the same time.
• Appreciation and respect for working with and serving a diverse population.
• Proficiency in Microsoft Office and the internet.
• The ability to investigate and analyze information, draw conclusions and problem solve.
• The ability to gather data, compile information, and prepare reports.

Physical Demands

This position requires

• Sitting, walking, and standing associated with a normal office environment; some bending, stretching; and lifting.
• Manual dexterity used to include, but not limited to, standard office equipment, and computer keyboard.
• Traveling to work sites including some exposure to outside elements.
• Reading and writing in order to review records for accuracy.

Supervises

• Accountants
• Staff Accountants
• Accounting Assistant
• Accounting Clerk
• Accounts Payable
• Purchasing Coordinator

Work Conditions

Travel locally to visit other sites, may require a day or overnight trip to attend events; workload may be demanding at times; require professionalism and confidentiality.

Physical Demands

This position requires

• Sitting, walking, and standing associated with a normal medical/clinical office environment.
• Regular bending and stretching; and lifting.
• Manual dexterity used to include, but not limited to, standard office equipment, and computer keyboard.
• Traveling to work sites including some exposure to outside elements.
• Presenting information in front of a group.
• Reading and writing in order to review records for accuracy.

Supervises

None