Job Description

Posting number: NM.140 08-26

Department: Housing and Community Development

Job classification: NON-MERIT POSITION

Posting type: Open

Categories: Accounting and Finance, Housing

Regular Schedule: 34 hours per week

A Non-Merit vacancy exists in the Department of Housing and Community Development.

Non-Merit positions are not classified within the Baltimore County Government Classification and Compensation Plan.

A list of eligible applicants will be established based on the examination as outlined below.

Current and future vacancies occurring in any Office or Department of Baltimore County General Government may be filled from the list of eligible applicants.

All interested candidates must apply at this time.

List all promotions and changes in job duties due to reclassification as separate work experience on your application. Applicants must include the dates of the promotions and reclassifications.

Note Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time.

You must attach your transcript(s) or license(s) to your application. Unofficial Copies are acceptable.

Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with each application.

Examples of duties

Under general supervision, performs comprehensive professional accounting and financial management tasks for departmental accounts and federal grant under the Housing Choice Voucher Program. Responsible for assisting in general ledger maintenance, processing Housing Assistance Payments (HAP) to landlords and preparing reports for the Voucher Management System (VMS) and county auditors.

Essential Duties

• Maintains accurate accounting records for grant funding source using Excel and Workday financial software specifically related to Housing Choice Voucher Program (HCVP) financial operations.
• Prepares detailed monthly, quarterly and annual reports for grant funding source including HCVP budgeting, forecasting, and financial reporting.
• Maintains a variety of accounts including the processing of Housing Assistance Payments (HAP) and ensuring accuracy in vendor/owner payments.
• Prepares and analyzes complex accounting reports and financial statements related to accounts for example the VMS.
• Provides accurate accounting records and supporting documentation to internal and external auditors. Ensures all financial processes and systems are documented.
• Reconciles accounts with audit outcomes. Monitor HUD’s Two- Year Tool.
• Organizes and maintains balance and expenditure activity status for the Federal grant.
• Maintains accounts payable and supports the tracking and monitoring in the Voucher Management System.
• Provides assistance and direction to fiscal staff and grantees. Provides training and guidance related to financial/accounting processes.
• Conducts and participates in periodic audits of grant accounts.
• Leads grant closing procedures and other year-end operations.
• Participates in creating and reviewing budgets for federal grants.
• Participates in special accounting, financial, and procedural studies.
• Prepares and submits agency’s requests in procurement and accounting

Other Duties

• May train, lead, or supervise professional and clerical accounting personnel.
• May coordinate or supervise a specialized accounting function.
• Performs other related duties as required.

(NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this classification. They may not include all of the duties of each position in this classification. Each position in this classification may not be required to perform all of the duties listed.)

Qualifications

Graduation from an accredited college or university with a bachelor's degree in Accounting

Plus

Two years' professional experience in Accounting or Auditing.

Additional experience involving Accounting, Auditing, or Bookkeeping may be substituted on a year-for-year basis up to a maximum of four years for the required education. Education in accounting, business administration, or a related field beyond a bachelor's degree may be substituted on a year-for-year basis for the required experience.

Knowledge, Skills, and Abilities

• Knowledge of accounting, cost accounting, and auditing theory, principles, practices, and procedures.
• Knowledge of government organizations and accounting systems and practices.
• Knowledge of grant and capital accounting.
• Knowledge of automated accounting systems.
• Knowledge of loan receivables, preparation of amortization schedules and interest calculations.
• Intermediate knowledge of Excel.
• Skill in maintaining complex accounting records.
• Skill in analyzing accounts, ledgers, journals, and other accounting records and statements.
• Skill in preparing periodic fiscal reports.
• Possess strong written and verbal communication skills.
• Ability to manage time effectively on assigned projects.
• Ability to learn and apply County accounting rules and procedures.
• Ability to interpret laws, codes, and standards.
• Ability to lead and instruct others.
• Ability to establish and maintain effective working relationships with others.

Proof of Licenses, Certifications and Education
Applicants are required to submit proof of licenses, certifications and education beyond high school to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant's major field of study. Copies and unofficial transcripts are acceptable.

Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with each application.

Supplemental information

Physical and Environmental Conditions
The work of this classification is essentially sedentary but may involve walking, standing, and other limited physical activities.

Employment Background Investigation
Applicants selected for employment with Baltimore County must successfully complete an employment investigation, including, but not limited to criminal background, education, and fingerprinting checks.