VERVIEW:
The Accountant I supports the financial operations of Boys & Girls Clubs of the Coastal Plain.
This position is responsible for payroll support, payroll and benefits reconciliations, grant reporting, accounts payable backup support, and other accounting duties.
This position works closely with Human Resources, Finance staff, program leaders, and vendors to help ensure accurate financial records, timely reporting, and compliance with grant and payroll requirements. The Accountant I will also cross-train with the Accounting Specialist to provide backup support for accounts payable and vendor-related tasks.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Payroll & Timekeeping Administration
- Process and support semi-monthly payroll.
- Review payroll information for accuracy and completeness,
- Audit employee timecards, leave balances, overtime, and payroll coding.
- Assist employees and supervisors with payroll and timekeeping questions.
- Support payroll corrections, off-cycle payroll processing, and payroll-related reporting.
- Maintain payroll records and supporting documents.
- Assist with payroll allocations and grant coding accuracy.
- Follow payroll policies and internal controls.
Benefits & Payroll Reconciliations
- Perform payroll and benefits reconciliations regularly.
- Reconcile insurance invoices, retirement contributions, payroll liabilities, and employee deductions.
- Assist with resolving discrepancies related to payroll, benefits, and deductions.
- Assist with audits, ACA reporting, retirement reporting, and other compliance requirements.
- Work with Human Resources and benefit vendors to ensure payroll deduction are accurate.
Grant Reporting & Compliance
- Assist with preparing financial and payroll-reports for grants and funding sources.
- Help monitor payroll and financial allocations for grant compliance.
- Maintain records and documents needed for grant reporting and audits.
- Assist with audit preparation, monitoring visits, and financial reviews.
Accounts Payable & Accounting Support
- Cross-train with the Accounting Specialist to provide backup support for:
- Vendor invoice processing
- Invoice coding
- Monthly reconciliations
- Resolving invoice discrepancies
- Vendor communication
- Assist with month-end and year-end closing tasks.
- Maintain organized accounting records and files.
- Support financial audits and internal reviews.
Additional Responsibilities
- Maintain confidentiality of payroll, financial, personnel, and organizational information.
- Follow organizational policies and grant requirements.
- Work cooperatively with staff across departments to support operational and financial goals.
- Participate in trainings and professional development.
- Perform other duties as assigned.
MINIMUM QUALIFICATIONS
- Associate’s degree in Accounting, Finance, Business Administration, or related field required.
- Minimum of two (2) years of accounting, payroll, bookkeeping, or financial administration experience required.
- Experience with payroll processing and reconciliations required.
- Strong Microsoft Excel and financial system skills.
- Strong attention to detail and organizational skills.
- Ability to maintain confidentiality and handle sensitive information appropriately.
- Ability to communicate professionally with employees, vendors, and leadership.
PREFERRED QUALIFICATIONS
- Bachelor’s degree in Accounting, Finance, or related field preferred.
- Experience working in a nonprofit and/or grant-funded environment preferred.
- Experience with payroll/timekeeping systems such as Paycom preferred.
- Experience with grant reporting and compliance preferred.
- Experience with accounts payable and reconciliations preferred.
- Knowledge of federal and North Carolina wage and hour laws preferred.
- Experience supporting audits and financial reporting preferred.
ENVIRONMENT & WORKING CONDITIONS:
This position works mainly in an office environment with occasional travel to Club locations or organizational events.
This position requires:
- Prolonged periods of sitting and computer work.
- Ability to occasionally lift up to 15 pounds.
- Ability to travel occasionally between Club locations or offices as needed.
DISCLAIMER: This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.
We are an equal opportunity employer and all qualified applicants will receive
consideration for employment without regard to race, color, religion, sex,
national origin, disability status, protected veteran status, or any other
characteristic protected by law.
The organization began in 1969 as a Boys’ Club with a very modest operation at the Pitt County Fairgrounds.
Since that time, the organization has experienced significant growth in membership, programs, and facilities. In 1992 the Jack Minges Unit was built to accommodate the growing need for youth services and to include girls in the membership. Additional units were established in Ayden in 1993, Farmville in 1995 and Uptown Greenville in 2007. The Grady-White Boats/E.R. Lewis Family Unit was opened in 2007. The Club in Ayden relocated in April of 2010 and was named the Dr. Ledyard E. Ross Unit. The organization assumed responsibility for the Club in Lenoir County in 2010, two Clubs in Beaufort County in 2013, opened a new Club in November 2013 within Greene County Intermediate School and its 10th Club in Robersonville at East End Elementary School in January 2016. Today, more than 1,300 at-risk and in-need young people are taking advantage of the programs, activities and services provided by Clubs. In 2015, the organization changed its name to Boys & Girls Clubs of the Coastal Plain to properly represent its presence in Pitt, Lenoir, Beaufort, Greene, Martin, Carteret and Craven Counties.
