Job Description

Fleet Management Training Institute PH, Inc.

Our 30-year journey rides on the passion of over 27,000 seafarers and 1,000 onshore professionals. Today, we are one of the largest independent third-party ship management companies managing over 650+ diverse types of vessels.

Headquartered in Hong Kong SAR, China, we operate on a global scale having 27 offices in 12 countries. Our client base spans over 100 world-class ship owners, including Fortune 500 companies from China, Greece, India, Japan, Korea, Netherlands, Norway, Turkey and the USA, among others.

In a shore career at FLEET, you will be working with a team of a highly passionate, self-driven and committed group of people. We aim to be a place where you can achieve your full potential, regardless of your background. We are looking for individuals who are ambitious about making a strong contribution to FLEET’s short and long-term sustainable growth – whether you are dealing directly with clients or working in a role supporting the business, such as technology, legal or communications.

Job Position Summary

Accounts Payable Officer is responsible for supporting the end-to-end Accounts Payable process relating to Suppliers, Employees and/or Seafarers. Such include invoice processing, payment processing, vendor reconciliation, crew payments and reconciliation, employee payments and reconciliation, documentation, and compliance with internal finance policies. This role ensures that supplier invoices, employee claims and crew payments are processed accurately, timely, and in accordance with company procedures.

Key Roles and Responsibilities

• Verify and process supplier, employee and crew payments, ensuring accuracy, completeness, timeliness and compliance to company policies.
• Maintain vendor and crew master data and ensure that all regular vendors are accredited and registered in Oracle. Ensure vendor and crew information are accurate and complete
• Respond to vendor, employee and crew queries professionally and promptly. Support crew reports reconciliation and vendor statement reconciliation and follow up on outstanding items.
• Support month-end closing activities, including accruals, preparation of Disbursement Account (DA) Reports, preparation and analyses of ageing reports, payment status reports, reconciliation schedules, etc.
• Prepare and file required BIR tax returns, including VAT, Income Tax, Withholding Taxes, Documentary Stamp Tax, and other necessary filings. Ensure timely and accurate submissions.
• Maintain proper filing of invoices, payment vouchers, approvals, and supporting documents.
• Collaborate with internal departments to resolve supplier, employee and crew related issues.
• Support internal and external audit requests by providing required AP documentation.
• Comply internal control procedures to minimize payment errors, duplicate payments, or unauthorized transactions.
• Contribute to the refinement of process, procedures, and systems to continuously improve the efficiency and internal control of accounting activities and perform other ad hoc tasks as required

Relationship (mostly Internal and or External) and Nature of Communication

INTERNAL:

• All internal departments like FPD, Training, Vessel Accounting, etc.

EXTERNAL:

• Suppliers, Vessel Crew, Financial Auditors, BIR, etc.

Job Experience, Functional Knowledge and Qualifications

• Degree in Accounting or Finance related fields
• At least 2 years of experience in financial audits, Big 4 Audit experience is a plus
• Working knowledge of ERP like Eyeshare, Oracle, SAP, as well as banking platforms like BIZLINK, JP Morgan, etc. is preferred
• Experience in the Ship Management / Shipping Industry is an added advantage.
• Proficiency with spreasheets and financial software
• Articulate with excellent verbal and written communication in English

Competencies

• Able to multi-task and meet tight reporting deadlines
• Effective Analysis & Problem Solving
• Interacting with others

o Collaboration, inclusion & teamwork

o Listening and communicating

• Driving high quality

o Customer focus

o Planning & organizing

o Initiative

o Accountability

Fleet Management Limited is committed to diversity, equity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local laws.