Job Description

Position Summary

Perform a variety of duties to update and maintain corporate administrative and accounting records. Duties include: preparing monthly financial statements, audit schedules, filing reports with state and federal agencies, maintaining and coordinating online systems, reviewing accounting transactions to ensure accuracy of information and other similar duties primarily to support the administrative and financial systems of the organization. Please note, this is a full-time, on site position at our main location in Chicopee, MA.

Schedule: Mon-Fri 9a-5p (40 hours)

Pay range: $23-$25 per hour

Essential Job Responsibilities

• Reconcile various general ledger accounts, prepare journal entries and schedule for monthly closings and year end audits. Including preparing year-end audit packages.
• Prepare monthly financial statements and send them to applicable contacts.
• Generate monthly invoices and distribute them to internal and external contacts.
• Process client movements, rent changes, and security deposit balancing for multiple companies.
• Maintain reserve for replacement, purchase journal, cash receipt journal, cash disbursement journal, sales journal, and customer billing records.
• Weekly review and processing of A/P. Including but not limited to analyzing budget, issuing payments to vendors, researching various issues, uploading positive pay to bank, and filing processed A/P.
• Process monthly credit card, and billing account invoices with other Accountant.
• Process monthly fringe invoices received from Accountant Supervisor.
• Count laundry change with other Accountant monthly.
• Process deposits on a weekly basis.
• Complete weekly work order process with other Accountant.
• Record and maintain fixed assets and depreciation between accounting & fixed asset software for multiple companies.
• Work with VP of Property Management on various tasks and requests.
• Maintain online systems including but not limited to HUD.
• Annual 1099 & 3ABC reporting for vendors.
• Respond to various requests for information.
• Perform account analysis and other accounting duties as needed.
• Perform special projects, and other duties as requested by fiscal leadership.

Equal Opportunity Statement

The Mental Health Association is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Requirements

Qualifications

• Bachelor’s degree in related field or three years of work experience preferred.
• Must have knowledge of generally accepted accounting principles, bookkeeping and accounting cycle procedures, and procedures for Massachusetts non-profit agencies.
• Strong analytical, organizational, communication and computer skills required.
• Software skills to include Excel, Word, and Blackbaud.
• Must have skills to make and verify computations with accuracy, to compile statistical data and prepare routine reports and to work under time constraints.
• Duties require verbal communication abilities, visual acuity to written and computer screen data, attention to detail and manual coordination and dexterity in the operation of office equipment.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (403B, IRA)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Long Term Disability.