Job Description

Posting number: 26-109

Department: Finance

Job classification: Accountant - Finance

Posting type: Open

Categories: Accounting and Finance

Summary

The purpose of this position is to provide support to management and departments with specific responsibility for the processing, recording, updating and reconciling of fiscal information in compliance with established policies and providing instruction, recommendation and/or accounting support to other personnel and analyzing expenditures against budget. This position may also be responsible for the operations of post-award grant administration and related accounting activities.

Examples of duties

SUPERVISORY RESPONSIBILITIES

This position does not supervise other employees.

ESSENTIAL DUTIES AND RESPONSIBILITIES

% OF TIME SPENT

• Performs complex accounting activities, which may include: reviewing, researching, and analyzing transactions; tracking and analyzing expenditures; reconciling and analyzing accounts; researching technical accounting issues; compiling and analyzing financial data; tracking capital project expenditures; monitoring general ledger accounts; reconciling accounts and financial system modules.

20%

• Assists in the preparation of budgets, including assembling, reviewing and evaluation of supporting accounting and statistical data.
• Assists in preparing and implementing annual budget and accounting related policies and procedures; makes recommendations and/or updates to existing accounting policy and procedures.

20%

• Assists in the preparation of the annual financial statements and works closely with outside auditors to complete the annual audit including the annual expenditure limitation report.

20%

• Performs bank statement reconciliation including case reconciliation between the Finance financial system and the Treasurer’s financial system.

10%

• Responsible for financial reporting including determining the proper timing and application of revenue and expense recognition.

10%

• Performs post-award grant administration and related accounting duties; including budget and expense analysis, periodic invoicing, financial reporting, labor distribution changes and associated communications with other employees. This also includes preparation of the County’s annual Schedule of Financial Awards (SEFA) and verifying information from documents and journals.

10%

• Responsible for all administrative processes related to asset management including accurate tracking reporting, depreciation and disposal.

10%

• Performs other duties as assigned.

BUDGET RESPONSIBILITIES

This position reviews, edits and provides recommendations on County-wide budget.

PROJECT RESPONSIBILITIES

Provides project research and clerical support on organizational planning projects.

ORAL COMMUNICATION DUTIES

This position trains colleagues, participates in meetings or group discussions.

WRITTEN COMMUNICATION DUTIES

This position creates or edits documents, internal memos, emails, formal letters and reports.

INTERACTIONS WITH THE GENERAL PUBLIC

Interacts extensively with employees, customers, the general public, vendors, regulatory bodies, and other groups and/or individuals and Institutions over the telephone, by email, and/or in person.

INTERACTIONS SPECIFICALLY WITH CUSTOMERS

Regularly (More than 55% but less than 70% in a year).

Qualifications

MINIMUM QUALIFICATIONS

Bachelor’s Degree in Accounting, and two (2) years accounting experience preferably in public sector accounting; or any equivalent combination of education, training and experience which demonstates the ability to perform the essential duties and responsibilities of the job.

PROFESSIONAL CREDENTIALS REQUIRED/PREFERRED

Must possess and maintain a valid Driver’s License if position duties require.

Supplemental information

KNOWLEDGE REQUIRED

Finance, accounting, payroll, accounts payable; labor laws; Generally Accepted Accounting Principles and Generally Accepted Auditing Principles related to Public Sector financial administration; Government Accounting Standards Board (GASB); Financial Accounting Standards Board (FASB); regulations governing accounting activities; governmental auditing processes; business and personal computers and spreadsheet software applications; County organization, operations, policies and procedures; financial forecasting; cost accounting practices. Customer service and English language and composition.

SKILLS REQUIRED

Analytical thinking; reading; communicating diplomatically; customer service; developing training strategies; problem recognition; problem solving; developing alternative solutions; multi-tasking; reading, interpreting, understanding and applying accounting standards and procedures, applicable Federal rules and regulations and County policies and procedures; analyzing accounting issues; evaluating alternatives and making logical recommendations based on findings; effective oral and written communication; establishing and maintaining effective working relations with co-workers and representatives from other Local, State and Federal agencies.

ABILITIES REQUIRED

Express one's self orally; solve problems using deductive reasoning; perform mathematical operations; make sense of multiple data; read and write at professional level. Assess and prioritize multiple tasks, projects and demands; interpret a variety of technical instructions and manage abstract and concrete variables; review financial information and prepare analystical reports; prepare, maintain and analyze accounting records; ensure compliance with accounting regulations, standards and policies; communicate effectively orally and in writing.

PHYSICAL DEMANDS

• Occasionally stands to present.
• Constantly sits to complete report, operate computers, complete a program and to attend to other duties.
• Occasionally lifts under 10 lbs, rarely lifts up to 25 lbs.
• Constantly requires dexterity for keyboard operation.

WORK ENVIRONMENT

Incumbents in this position perform work in an office environment where the physical demands require sitting for extended periods of time; may work under stress of deadlines.

SAFETY RISK EXPOSURE

Incumbents in this position are generally not exposed to safety risk; on rare occasions incumbents in this position may become exposed to telephone verbal abuse by customers or citizens.

PROTECTIVE GEAR & SAFETY MANUALS

Incumbents in this position are required to constantly follow written safety procedures and manuals relevant to the division or department.

CONSEQUENCES OF ERROR

Potential errors can result in unfavorable public perceptions and legal ramifications.