Job Description

Our 30-year journey rides on the passion of over 27,000 seafarers and 1,000 onshore professionals. Today, we are one of the largest independent third-party ship management companies managing over 650+ diverse types of vessels.

Headquartered in Hong Kong SAR, China, we operate on a global scale having 27 offices in 12 countries. Our client base spans over 100 world-class ship owners, including Fortune 500 companies from China, Greece, India, Japan, Korea, Netherlands, Norway, Turkey and the USA, among others.

In a shore career at FLEET, you will be working with a team of a highly passionate, self-driven and committed group of people. We aim to be a place where you can achieve your full potential, regardless of your background. We are looking for individuals who are ambitious about making a strong contribution to FLEET’s short and long-term sustainable growth – whether you are dealing directly with clients or working in a role supporting the business, such as technology, legal or communications.

Job Position Summary

The job function is to handle daily operations of Accounts Payable process and sub-processes. Working with Head office and oversea AP team with efficiency through cooperations with various departments and business partners.

Key Roles and Responsibilities

• Manage daily cash flow and fund transfer activities for crew and vendor payments, including daily fund status updates and fund balance monitoring
• Support vendor management activities, including vendor activation, vendor account reconciliation and collect vendor refund
• Monitor AP aging, on-hold items and invoice follow-up matters to support timely and accurate settlement
• Manage end-to-end Accounts Payable operations, including invoice approval and validation in eyeshare, ERP accounting, journal voucher preparation, document management
• Prepare and review fund transfer journals, WebADI entries and supporting payment records in Eyeshare, Oracle Financials
• Review payment files for HK entities and coordinate invoice transfers, approval follow-ups in Eyeshare on a daily basis
• Handle payment queries from Martrust, vendors and internal stakeholders
• Handle bank compliance matters and banking enquiries, and support bank reconciliation
• Coordinate payment request emails, vessel owner payment tables, purpose code uploads to support H2H-related payment support activities
• Assist in updating SOP and process documentation
• Handle Management reporting
• Any other ad-hoc reporting work assigned by the reporting manager

Relationship

• INTERNAL: Communicate with various Fleet Offices and various departments
• EXTERNAL: Business partner Martrust and branch offices

Job Experience, Functional Knowledge and Qualifications

• Up to 5 years of experience in the Accounts Payable domain
• Past working experience in Ship Management Company is preferred
• University graduate in accounting, finance or related fields
• Working knowledge on any ERPs, Oracle Financials and Eyeshare are preferred
• Experience user of Microsoft Suite like Outlook, Excel, Word, etc.
• English, Cantonese and Mandarin is mandatory (Both spoken and written)

Competencies

• Effective decision-making
• Analysis & Problem Solving
• Interacting with others
• Collaboration, inclusion & teamwork
• Listening and communicating
• Driving high quality
• Customer focus
• Planning & organizing
• Initiative
• Accountability

Fleet Management Limited is committed to diversity, equity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local laws.