Job Description

About CWS

Imagine waking up every morning with the chance to change someone's life. Imagine knowing your efforts will benefit both your career and our neighbors around the world. At CWS, our team knows they are making a difference every day. Whether you're in our U.S.-based offices supporting refugees, asylees or unaccompanied children ... implementing hygiene initiatives in Cambodia or rebuilding projects in Central America ... or even connecting remotely from your home on fundraising campaigns, grant reports, or critical communications - you have the opportunity to work towards a world where everyone has food, a voice and a safe place to call home.

Purpose

The incumbent will be responsible for providing the CWS Jersey City (JC) office with essential finance, accounting and general ledger support. Responsible for the accurate expense billing for the various office grants. Supervise the in-house daily operations of the local Finance department.

Responsibilities

• Responsible for performing the daily financial activity to ensure accuracy, completeness and compliance with the Finance department established policies and procedures.
• Prepare monthly salary reports identifying sources of support for CWS JC office.
• Prepare monthly time and staff allocation reports for CWS JC office.
• Prepare the monthly allocation of administrative and operational expenses for CWS JC office.
• Prepare and submit journal entries to interface with the master General Ledger in Regional Finance Office for CWS JC office.
• Maintain a close working relationship with the Regional Finance Manager and the to ensure the accurate posting of expenses in the appropriate budget codes.
• Supervise the monthly reconciliation of expenses and cash equivalent inventory (food and public transportation cards) for CWS JC office.
• Responsible for completing and submitting the monthly bank reconciliation.
• Prepare monthly Expense and Revenue reports for all the programs in CWS JC office.
• Responsible for preparing monthly reimbursement requests for the programs in CWS JC office.
• Responsible for issuing checks to clients and vendors in CWS JC office.
• Prepare Quarterly Expense Reports for all programs running in CWS JC office.
• Responsible to track the clients’ payments through all programs running in CWS JC office.
• Reconcile month end trial balance.
• Reconcile and manage the petty cash fund.
• Develop budget analysis reports for new proposed budgets.
• Responsible for training new staff members in the department financial protocols, the use of the accounting software, how to use the different sections of the chart of accounts and other department responsibilities.
• Responsible for posting financial transaction in CWS Enterprise resource planning (ERP) accounting system.
• Perform other related duties as assigned by the Regional Finance Manager, JC site Director and/or Regional Director.

Qualifications

Education:

• College graduate with a Bachelor’s degree in Accounting or Finance or equivalent work experience with fund accounting in a non-profit environment.

Experience:

• A minimum of 4 years professional work experience preferably in a non-profit fund accounting setting, with working knowledge of payroll processing. Strong analytical computer skills especially with Microsoft Excel or similar software.

Other Skills:

• Strong computer skills and ability to work in a multi-cultural environment. Excellent oral and written communication skills. Detailed oriented.

Special Requirements

The job will require reference checks, standard criminal background checks, and motor vehicle background checks.

Benefits

CWS offers a competitive benefits package that includes: - 403 (b) Retirement Plan - Medical, Dental and Vision Insurance - Generous Paid Time Off (18 Paid Days Off; 24 Days after 2 Years) - 14 Official Holidays - 12 Sick Days Off (Accrued monthly) - Life Insurance and AD&D - Long Term and Short-Term Disability - Employee Assistance Program (EAP) - Health Savings Account - Flexible Spending Accounts