Job Description

The Accounts Assistant is responsible for supporting the finance and accounting functions by ensuring accurate and timely processing of financial transactions, maintaining accounting records, and assisting with month-end and year-end closing activities. This role provides support in cost accounting, financial reporting, account reconciliations, inventory accounting, and audit preparation while ensuring compliance with company policies and accounting standards. The Accounts Assistant works closely with the Finance Manager, Accountant, and other departments to ensure the integrity of financial data and contributes to the efficient operation of the finance function.

Duties & Responsibilities:

• Key involvement in Company’s cost accounting and month end close processes;
• Support in preparation and analysis of product costs, manufacturing variances & other cost of goods sold inclusive of labor and overhead rate calculations analysis, standard cost updates, coordination of physical inventories and cycle counts, inventory and intercompany reconciliations and the auditing inventory and manufacturing controls
• Utilize the company’s ERP/Accounting System software to perform journal entries, verify and process invoices, use subledgers (AP, fixed assets primarily) and analysis in support of Accountants & Finance Manager; Investigate and resolve discrepancies or issues with invoices
• Support the preparation and processing of payments.
• Communicate with vendors to obtain necessary information or clarification on invoices.
• Assist in submitting payment advice to vendor.
• Assist in processing employee expense reports.
• Review COUPA accrual report.
• Provide support in compiling data for analysis.
• Vendor statement reconciliation.
• Working with India AP team for AP related matters
• Expense accounting (freight, etc.); and liaise with AP India for invoice PO matching
• Active support to Finance Manager and Accountant in month/quarter/year end financial reporting (prepare fluctuation analysis, maintain proper & timely reconciliation for a set of balance sheet accounts)
• Provide support in preparation of documentation for financial audits and other statutory compliance activities.
• Provide backup support for all cost accounting functions.
• Performs other duties or special projects as assigned or requested;

Minimum & Preferred Qualifications and Experience:

Minimum Qualifications:

• Bachelor's Degree in Accounting, Finance, Business Administration, or a related field.

• Experience: Fresh graduates are encouraged to apply. Candidates with 1–2 years of accounting or finance experience will have an advantage.

• Technical Skills:

• Basic knowledge of accounting principles and bookkeeping.

• Proficiency in Microsoft Excel and Microsoft Office applications.

• Familiarity with ERP or accounting software (e.g., SAP, Oracle, Microsoft Dynamics, SQL Accounting, AutoCount) is an advantage.

• Knowledge:

• Understanding of Accounts Payable (AP), Accounts Receivable (AR), General Ledger (GL), and bank reconciliations.

• Basic knowledge of cost accounting and inventory accounting is an advantage, particularly in a manufacturing environment.

Preferred Qualifications:

• Strong attention to detail and accuracy.

• Good analytical and problem-solving skills.

• Good communication and interpersonal skills.

• Ability to work independently and as part of a team.

• Able to meet deadlines and manage multiple tasks in a fast-paced environment. Experience in medical product manufacturing environment

• Fluent in written and spoken English

Education:

Bachelor's Degree in Accounting, Finance, Business Administration, or a related field.

Physical requirements/Work Environment

This position primarily works in an office environment. It requires frequent sitting, standing and walking. Daily use of a computer and other computing and digital devices is required. May stand for extended periods when facilitating meetings or walking in the facilities.

The physical demands of the position described herein are essential functions of the job and employees must be able to successfully perform these tasks for extended periods.