Job Description

Responsibilities

• Processing employee expense claims accurately and on time, ensuring complete documentation and timely reimbursements in line with company policies.
• Reviewing and validating expense reports to ensure compliance with Travel & Expense (T&E) policies, including receipts, business purpose, approvals, and applicable tax requirements.
• Executing month-end and period-end T&E activities, including expense accruals, corporate card postings, prepayments, and journal entries.
• Ensuring compliance with accounting standards, VAT regulations, local tax requirements, and internal policies related to employee expenses.
• Monitoring employee expense and corporate card open items, investigating discrepancies, and ensuring timely resolution and account clearing.
• Supporting the achievement of KPIs by maintaining high processing accuracy, policy compliance, timely execution, and effective issue resolution.
• Preparing and maintaining reconciliations of T&E-related balance sheet accounts, including employee receivables and corporate cards.
• Performing and complying with internal controls to ensure the accuracy and integrity of T&E processes.
• Supporting internal and external audits by preparing documentation and providing explanations related to T&E activities.
• Identifying process improvement opportunities and supporting standardization and automation initiatives.
• Collaborating closely with HR, Payroll, Finance, and business stakeholders to ensure smooth Travel & Expense operations.
• Supporting onboarding and knowledge sharing within the T&E team.

Requirements

• Master's degree in Finance, Accounting, Economics, or a related field.
• 2–3 years of experience in accounting, preferably in a Travel & Expense (T&E) or Accounts Payable environment.
• Practical knowledge of accounting principles and a solid understanding of tax regulations, including VAT.
• Advanced Microsoft Excel skills.
• Experience working with ERP/accounting systems; SAP knowledge will be considered an advantage.
• Strong analytical skills and excellent attention to detail.
• Ability to work independently, prioritize tasks, and meet deadlines in a dynamic environment.
• Team-oriented mindset with strong communication and collaboration skills.
• Proactive approach with a continuous improvement mindset.
• English proficiency at B1/B2 level.
• Availability to work in a hybrid model (home office and Pepco office).

You are bound to like your job at Pepco because we guarantee:

• Work in an international company featured on the Forbes list of the best employers in Poland and beloved by millions of consumers in Poland and Europe.
• A competitive salary and real opportunities for promotion - the development of our employees is the cornerstone of our strategy!
• Life insurance on preferential terms, to feel secure.
• An extensive benefits platform offering a wide range of options – including medical care, sports cards, events, trips, shopping vouchers, and more.
• Discounts on purchases at Pepco stores – get your favorite products at even better prices!
• A wide range of training sessions, courses, and webinars designed to help our employees grow and thrive!
• The opportunity to improve language skills by working in an international environment.
• Free psychological, legal, and financial consultations as part of our employee support program – our employees' well-being is our top priority!
• Smart Lunch – meal subsidies for the company canteen, giving access to daily on-site dishes at discounted prices.
• Financial recognition in the form of jubilee awards, additional days off, and loyalty-based discounts for employees celebrating their work anniversaries.
• A social fund providing additional financial support to ensure security and assistance in various life situations.
• A friendly atmosphere and support from colleagues who are eager to share their expert knowledge – despite being a large organization, we’ve maintained a warm, informal atmosphere.
• A role within a unique organizational culture – Pepcoolture – where our mission, vision, and values are the foundation of our everyday work.