Job Description

Background

The Reaching Impact, Saturation and Epidemic Control (RISE) program saves lives by controlling the HIV pandemic and strengthening global health security against deadly disease outbreaks. Drawing on over 20 years of PEPFAR implementation, RISE addresses critical HIV priorities alongside global health security (GHS); maternal, newborn, and child health and nutrition (MNCH-N); tuberculosis; malaria; data systems; supply chain management; and other cross-cutting areas. In Burundi, Jhpiego is preparing its support of the national Ebola Virus Disease (EVD) Preparedness and Response across supported health districts. Funded by the U.S. Department of State, this work will strengthen early detection, infection prevention and control, surveillance, emergency coordination, and rapid response in support of Burundi's National Ebola Preparedness and Response Plan. Jhpiego is recruiting an Accountant to support this effort, subject to approval of the workplan.

Scope of Work

The Accountant will support the financial operations of the RISE-Burundi Ebola Virus Disease (EVD) Preparedness and Response Project by ensuring accurate, timely, and compliant financial transactions. He/She will record, verify, and process financial transactions in accordance with Jhpiego policies, the QuickBooks User Manual, the Procurement Manual, and U.S. Department of State regulations. The Accountant will support the Senior Finance & Operations Manager in ensuring that project expenditures are properly documented, coded, and compliant with donor and organizational requirements. The Accountant will also support bank reconciliations, statutory reporting, audit preparation, and financial documentation management. This position is established for a period of six (6) months.

Duty Station Bujumbura, with possible occasional travel to provinces if operationally required.

Reporting Structure

Position Reports To: Senior Finance & Operations Manager

Responsibilities

Responsibilities: All staff members of Jhpiego, regardless of the level of responsibilities are expected to

• Model organizational mission and values
• Participate in the business development process
• Contribute to the knowledge sharing and transfer process
• Make responsible decisions that result in both time and cost containment and clear accountability

Specific Duties and responsibilities

Financial Transactions Processing

• Prepare and process payment vouchers for vendors, consultants, staff advances, and reimbursements.
• Ensure all financial transactions comply with Jhpiego policies, the Procurement Manual, and U.S. Department of State regulations.
• Verify completeness and accuracy of supporting documents (PRs, POs, invoices, delivery notes, timesheets, contracts, etc.).
• Ensure proper coding of transactions

• Support financial documentation related to fixed assets and inventory.

QuickBooks Accounting

• Enter all approved transactions into QuickBooks (QBE) accurately and on time.
• Maintain vendor profiles, chart of accounts usage, and financial classifications as per the QBE User Manual.
• Support the month-end close process by preparing QBE reports, accruals, and projections for review.

Cash and Bank Management

• Prepare bank reconciliation statements and follow up on outstanding items.
• Monitor advance balances and follow up on staff and vendor settlements.
• Support petty cash management and ensure proper controls and documentation.

Compliance and Internal Controls

• Verify procurement documentation before payment processing to ensure compliance with Jhpiego’s Procurement Manual.
• Apply internal control procedures and ensure segregation of duties is respected.
• Maintain strict confidentiality of financial records and sensitive information.
• Adhere to Jhpiego’s ethics and fraud prevention policies and promptly report suspected fraud, waste, or abuse.
• Report any irregularities, discrepancies, or risks to the Senior Finance & Operations Manager.

Tax and Statutory Obligations

• Prepare and submit statutory declarations in compliance with Burundian laws.
• Maintain proper files for tax authorities and statutory reporting.

Financial Reporting and Audit Support

• Support preparation of monthly financial reports, accruals, projections, and other schedules.
• Ensure filing and archiving of financial documents (both physical and electronic) in accordance with Jhpiego and donor record-retention requirements.
• Support internal and external audit processes by preparing required documentation.

Other duties

• Support internal and external audit processes and implement corrective actions.
• Perform any other duties assigned by the Senior Finance & Operations Manager or the Project Director that are consistent with the position’s responsibilities.

Required Qualifications

Required Qualifications:

• Bachelor’s degree in accounting, Finance, or related field.
• Minimum of four (4) years of relevant professional experience in finance or accounting, preferably with an NGO or development project.
• Experience working with QuickBooks (QBE) or another computerized accounting system.
• Strong understanding of financial documentation, internal controls, and compliance requirements.
• Familiarity with donor-funded projects, preferably U.S. Department of State regulations.
• Knowledge of Burundian tax laws and statutory reporting.
• Experience supporting external audits is an asset.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Excellent organizational skills and attention to detail.
• Ability to work under pressure and meet deadlines.
• Fluency in Kirundi required, professional proficiency in French required; good command of English is an asset.

Preferred Qualifications

Core Competencies

• Strong analytical and problem-solving skills.
• High level of integrity, accountability, and professionalism.
• Excellent interpersonal and communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to work effectively in a team environment.
• Strong attention to detail and accuracy.
• Ability to prioritize tasks and manage multiple responsibilities.