As an Associate Accountant in the Global I2P Organization, you are responsible to support I2P end to end process domains including vendor master, accounts payable invoices, payments, Travel and Entertainment (T&E) expense reports and corporate credit cards.
Responsibility:
- The types of tasks this individual is responsible for are well defined and utilize and build understanding of standard principles and practices within a team environment.
- Support one or more I2P process domains that includes and not limited to the following tasks:
- Vendor management: Create and maintain vendor master records complete with backup documentation. Follow up on incomplete or inaccurate submissions.
- Invoice processing: Process invoices/upload invoice template according to priority and invoice type. Knowledge of indirect taxes (eg, VAT and GST) and withholding tax preferred. Follow up and resolve invoices on hold promptly. Cancel invoices upon approval received. Attach backup emails/documents to ERP for audit purpose. Performs quality check on invoices.
- Payment: Process payments according to scheduled and approved off cycle payment runs. Generate cash requirement report, payment reports and remittance advices. Stop and void payments when necessary. Inspect payments according to SOX procedures. Ensure a high payment on time. Perform reconciliation and sweep of all critical payments.
- AP close: Close AP ledger on time, generate reports and reconcile key accounts. Prepare month end report package.
- Helpdesk management: Respond and resolve the inquiries of our customers (vendors and employees) via email and phone hotline. A customer service centric approach, process knowledge and research acumen are essential to be successful in this role.
- Expense management: Process expense reports and check receipts/tax invoices for compliance with global TE policy and local statutory requirements. Import expense reports into AP module.
- Card administration: Answer card related inquiries from employee, follow up with employee on card expense report submission and refund if needed.
- Reporting: Provide regular management reporting in key areas such as invoice and payment status of critical vendors, un-invoiced receipts of direct inventory suppliers, invoices on hold and aging reports.
- Projects: Participate in continuous improvement initiatives and other projects as assigned. Work with external and internal auditors as required. Prepare/update desktop procedures.
Interactions:
- This individual interacts primarily with their direct manager and the technical team on assigned projects and may communicate with employees in other functions as required.
- Regular and detailed direction is provided, as well as on-going review of activities and priorities.
- The ideal candidate will be an important contributor to team projects.
