Job Description

A Few Things About Us

Welcome to our company! We’re the largest and most respected commercial flooring installation service company in the industry, with 52 locations across the US and a team of nearly 2,100. Our innovative vision and partnerships with top companies set us apart. Working here means joining a fun and hardworking team, with competitive pay, flexible schedules, and great benefits (medical, telemedical, mental health, prescriptions, HSA/FSA, Life & AD&D, vision and dental benefits, and 401k.). Come join us and be a part of something amazing!

At Diverzify+ and our Family of Brands, the Accountant is responsible for ensuring accurate invoices for clients while managing the collection of outstanding receivables. In this role, you will prepare project billing in accordance with contract requirements and proactively support timely payment collection. As a key liaison for project-related billing, this position requires strong communication, problem-solving, and vendor management skills.

Requirements

Job Responsibilities

• Oversee project billing and accounting-related tasks on all projects to which you are assigned.
• Prepare billing packages to the client for both standards invoicing as well as AIA G702/703 monthly project draws.
• Prepare and gather all required documentation for stored material billing, including bill of sale, certificate of insurance, and material photos.
• Continuously follow up on all pencil drawings pending approval by the general contractor, making any required revisions, and posting the preliminary invoices.
• Utilize and manage project billing in various payment management systems, such as Textura, GC Pay, etc.
• Assist in focused efforts by monitoring and providing feedback with the intent to capture as much billing as possible to offset any underbilling’s reflected on the financials.
• Troubleshoot previous project billing errors to re-establish a smooth workflow for the duration of the project.
• Process credits on erroneous invoices.
• Participate in weekly team WIP meetings to discuss the status of the project as it relates to project billing.
• Serve as a point of contact for general contractors and end users relating to the billing and funding of projects.
• Prepare partial and/or final waivers of lien as required, including proactively requesting and obtaining any required supplier waivers as supporting documentation.
• Proactively follow up with customers to ensure all required documentation is received, and outstanding invoices are addressed, supporting timely payment.
• Participate in weekly AR meetings, providing consistent updates on aging accounts receivable to aid in collection efforts and eliminate any potential delays in funding.
• Analyze and resolve any unfinished billing activities to allow the closure of projects.
• Financially close all projects assigned.
• Closely follow and comply with deadlines for end-of-month/quarter processes.
• Participate in gathering supporting documentation for end-of-year audits.

Qualifications

• 5+ years’ experience as a project accountant, or similar
• Extensive experience in project invoicing and collections.
• In-depth knowledge of best practices in accounting.
• Excellent communication skills for effective collaboration and client services.

Preferred Qualifications

• Experience and detailed knowledge of project contracts and change order documents is HIGHLY desired.
• Proficiency in electronic accounting systems, such as Textura, GC Pay, etc.

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.