Job Description

ORGANIZATION INFORMATION:

Established in 1984, Equitas Health is a regional not-for-profit community-based healthcare system and federally qualified community health center look-alike. Its expanded mission has made it one of the nation’s largest HIV/AIDS, lesbian, gay, bisexual, transgender, and queer/questioning (LGBTQ+) healthcare organizations. With 22 offices in 12 cities, it serves more than 67,000 individuals in Ohio, Kentucky, and West Virginia each year through its diverse healthcare and social service delivery system focused around: primary and specialized medical care, retail pharmacy, dental, behavioral health, HIV/STI prevention, advocacy, and community health initiatives.

The Accountant is responsible for performing routine and complex accounting functions to ensure the accurate recording, reconciliation, and reporting of the organization’s financial activities. This role supports monthly close, grant and contract accounting, internal controls, and compliance with Generally Accepted Accounting Principles (GAAP) and applicable federal and state regulations, including Uniform Grant Guidance (2 CFR 200).

BENEFITS:

• PTO
• Vision
• Dental
• Health
• 401k
• Sick time

ESSENTIAL JOB FUNCTIONS:
General Accounting

• Prepare and record journal entries in accordance with GAAP.
• Assist with month-end and year-end close processes, including account reconciliations and variance analysis.
• Maintain accurate general ledger accounts and supporting documentation.
• Reconcile balance sheet accounts, including cash, prepaid expenses, accruals, and other assigned accounts.

Accounts Payable and Disbursements

• Review and process invoices for accuracy, proper coding, and appropriate approvals.
• Ensure payments are processed timely and in compliance with organizational policies and contractual requirements.
• Support ACH, check, and wire payment processing as assigned.
• Maintain vendor records and ensure W-9 documentation is current.

Grant and Contract Accounting

• Track expenditures and revenues by funding source in accordance with grant and contract requirements.
• Assist with invoicing, drawdowns, and financial reporting for grants and contracts.
• Ensure costs are allowable, allocable, reasonable, and properly documented in compliance with Uniform Grant Guidance.
• Support monitoring of budget-to-actual activity and identify variances for review.

Financial Reporting

• Assist in the preparation of internal financial reports for management review.
• Provide support for external reporting requirements as assigned.
• Maintain accurate schedules and workpapers to support financial statements.

Audit and Compliance

• Prepare documentation and schedules requested by external auditors and regulatory agencies.
• Assist in implementing audit recommendations and corrective action plans.
• Adhere to internal controls, fiscal policies, and procedures.
• Participate in annual policy and procedure reviews as required.

Process Improvement and Internal Controls

• Identify opportunities to improve accounting processes and efficiencies while maintaining accuracy and compliance.
• Ensure segregation of duties and proper documentation are maintained.
• Support system updates, testing, and process changes as needed.

Other Duties

• Perform other accounting and finance-related duties as assigned.
• Provide cross-training support to ensure continuity of finance operations.

EDUCATION/LICENSURE:

• Bachelor’s degree in Accounting, Finance, or a related field required.

Experience

• Minimum of 2–4 years of accounting experience preferred.

• Nonprofit, healthcare, or grant-funded organization experience strongly preferred

Knowledge, Skills, Abilities and other Qualifications

• Working knowledge of GAAP and general accounting principles.
• Familiarity with Uniform Grant Guidance (2 CFR 200) preferred.
• Proficiency in accounting systems and Microsoft Excel.
• Strong attention to detail and ability to meet deadlines.
• Ability to analyze financial data and resolve discrepancies.
• Effective written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.

OTHER INFORMATION:

Background and reference checks will be conducted. In accordance with Equitas Health’s Drug-Free Workplace Policy, pre-employment drug testing will be administered. Hours may vary, including working some evenings and weekends based on workload. Individuals are not considered applicants until they have been asked to visit for an interview and at that time complete an application for employment. Completing the application does not guarantee employment. EOE/AA