Job Description

POSITION DETAILS

Employment based visa sponsorship will NOT be considered for this position.

Position Number: 107230
Classification Title: Accountant
Working Title: Accountant

Department: Controller's Office
FLSA Status: Non-Exempt
Salary Range: $46,145 - $47,500
Pay Basis: Hourly

This position is responsible for meeting the requirements of University Policies and Procedures and section 215.422 Florida Statutes, as amended, regarding the approval and processing of vendors' invoices and distribution of payments to vendors. Audits and processes travel expense reports and travel advance requests in the Concur system. Researches problems and helps internal and external customers with their questions concerning payments, departmental ledgers, available balances, commodity and account codes, rules, regulations, UWF policies and procedures, and Florida statutes. Responsible for the update of forms and information on the Travel web site.

MINIMUM QUALIFICATIONS:

A bachelor's degree in an appropriate area of specialization; or a high school diploma and four years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

POSITION QUALIFICATIONS:

Knowledge of accounting principles and auditing techniques. Knowledge of UWF policies and procedures and Florida state rules and regulations in reference to Travel procedures and vendor payments. Computer literate. Knowledge of the Banner ERP, a sophisticated accounting software system. Knowledge of Concur Travel and Expense system. Knowledge of departmental funds and how they may be used for purchases. Knowledge of general office/clerical/cashiering procedures. Ability to communicate effectively with others, both verbally and in writing and effective emails.

PREFERRED QUALIFICATIONS:

Associate Degree in Accounting. Experience processing travel reimbursements and/or vendor payments in a governmental or higher education setting. Knowledge in the use of Banner software and the Accounts Payable module. Five years of applicable experience.

ESSENTIAL FUNCTIONS/JOB DUTIES:

• 80% - Responsible for auditing and processing assigned invoices and processing journal entries for various types of transactions received by the Controller’s Office. Responsible for processing assigned travel expense reports in the Concur system for employees, students, and non-employees. Audits expense reports for accuracy, correct expense types, and correct amounts. Ensures receipts are legible and match the expense amount on the expense report. Ensures other necessary documentation is attached to the expense report, when required. When necessary, returns expense reports to users for correction, and includes comments to assist user in submitting a corrected expense report. Responsible for reviewing and processing travel advances, monitoring outstanding travel advances, and coordinating settlement of travel advances within prescribed time frames to maintain compliance with the Internal Revenue Service accountable plan rules. - (Essential)
• 10% - Provides support to UWF users regarding the use of the Concur Travel and Expense system, troubleshoots problems encountered by users, and provides training to users. Reviews travel-related reports in Concur to assist users in the timely processing of travel advances and travel expense reports. Provides training to other Controller’s Office staff on reviewing and approving cash advances and travel expense reports. Makes recommendations for improvements and/or changes to the configuration of Concur. Responds to support requests input by users when appropriate. - (Essential)
• 5% - Audits printed check information against invoice documentation for accuracy of payment amount, address, vendor invoice number, etc. When necessary, requests checks to be voided and the payable re-established to make necessary corrections in the system. When a department or vendor makes a request for a check to be picked up in person, must notify person responsible when the check is available for pickup. - (Essential)
• 5% - Must provide courteous, friendly, and timely customer service as an integral representative of the Accounts Payable Department and UWF at all times. Provide training and give presentations for cross-training purposes as requested by supervisor. Assists with the update and accuracy of forms and information on the Travel and Accounts Payable web sites. Assists with the reviewing and updating of the UWF Travel Guide as needed and maintains a desk manual of tasks for the position. Provides assistance with special projects or assignments as needed for Accounts Payable or other areas within the Controller's Office. - (Essential)

PHYSICAL DEMANDS:

• Physical Requirements: No unusual physical requirement. Requires no heavy lifting and nearly all work is performed in a comfortable indoor facility.
• Impact of Deadlines: Routine deadlines. Usually sufficient lead time. Variance in work volume, seasonal, and predictable. Priorities can be anticipated. Some interruptions are present. Involves occasional exposure to demands/pressures from persons other than immediate sup.
• Standing: Daily
• Walking: Daily
• Sitting: Daily
• Reaching with hands and arms: Daily
• Climbing or balancing: Never
• Stooping: Never
• Use of hands to handle objects: Daily
• Lifting up to 10lbs: Occasionally
• Lifting up to 25lbs: Never
• Lifting over 25lbs: Never
• Talking as express or exchange of ideas verbally: Daily
• Hearing as perceive sound by ear: Daily
• Vision as distinguish colors & depth: Daily

Special Requirements or Considerations of the Job:

• This position requires a criminal background screening.
• This position requires fingerprinting.
• This position is eligible for veterans’ preference.
• This position is responsible for meeting requirements of FS 215.422.

Special Instructions to Applicants: Candidates must apply online through the University of West Florida website: https://careers.uwf.edu.

Applicants are required to attach a resume, cover letter and contact information for three references.

An opportunity to upload these documents will be provided during the application process. For assistance, please contact Human Resources at 850.474.2694 or email jobs@uwf.edu.

This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Section 295.07, F.S.; applicants claiming preference are responsible for providing required documentation on or before the posting deadline date as such documentation is required for eligibility determination. Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. For information on obtaining a DD214, visit http://www.archives.gov/veterans/military-service-records/ or call 1.866.272.6272.

At the conclusion of this search, if a non-preference eligible applicant is appointed to the position and you are a preference-eligible applicant and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, a written complaint requesting an investigation may be submitted to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Blvd., Room 214, St. Petersburg, Florida 33708. Such a complaint should be filed within 60 calendar days from the date that the notice the position has been filled is received by the applicant pursuant to Sections 120.569 and 120.57, F.S.

Prior to filing a complaint, it is the responsibility of the preference-eligible applicant to contact the designated Human Resources or other contact person at least one time after 45 days have passed from the final date for submitting an application or the interview date, whichever is later in time, if the applicant has not received notice of a hiring decision.

ADDITIONAL POSTING DETAILS

Number of Vacancies: 1
Work Hours: 8:00 am-5:00 pm
FTE: 1.0
Closing Date: 07/05/2026