Job Description

ABOUT THE ROLE

The Account Receivable Specialist is responsible for ensuring accuracy and efficiency of operations In Billing, Accounts receivable and Collections. The roles and responsibilities related to accounts receivable (AR) encompass various tasks aimed at managing and collecting payments owed to the company for goods or services provided.

KEY RESPONSIBILITIES

• Process accounts and incoming payments in compliance with financial policies and procedures.
• Perform day-to-day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivable data.
• Prepare bills, invoices, and bank deposits.
• Reconcile daily and month-end accounts receivable balances with the general ledger to ensure all payments are accurately recorded and properly posted. Investigate outstanding invoices, make collection calls, negotiate payment terms, and process lines for collections, when necessary, under direction.
• Enter and maintain data in accounts receivable general ledger accounts.
• Verify discrepancies and resolve clients' billing issues.
• Facilitate invoice payments by sending reminders and contacting clients.
• Conduct credit reviews on orders placed on hold.
• Perform credit evaluations to determine eligibility for credit limit increases and adjustments to payment terms.
• Review new customer accounts to assess creditworthiness and assign appropriate credit limits and net terms.
• Generate financial statements and reports detailing accounts receivable status.
• Deliver weekly and monthly reports such as:

o Monthly Aging Analysis – Accounts Receivable (AR) & Rebates

o Weekly Overdue Tracking – AR & Rebates

o Weekly Collections Report – AR & Rebates

o Weekly Collections Forecast – AR & Rebates

o Timely Invoicing Report – AR

o Invoices Issued per Week Report

SKILLS AND QUALIFICATIONS

Educational Background (Required/Preferred):

• Bachelor's degree in finance, Accounting, Business Administration, or related field
• Equivalent experience of 1–3 years in Accounts Receivable or Billing may be considered

Work Experience (Required/Preferred):

• Experience in Billing, Collections, and Rebates
• Accounts Receivable processing and reconciliation
• Customer service and client communication

Years of Experience:

• 1–3 years of relevant experience

Communication Skills:

• Excellent verbal and written communication skills

MS Office Proficiency:

• Good working knowledge of Microsoft Office applications, particularly Excel

Other Qualifications:

• 1–3 years of proven experience as an Accounts Receivable, Billing, or Collections Staff
• Solid understanding of basic bookkeeping and accounting principles
• Ability to calculate, post, and manage accounting figures and financial records
• Hands-on experience using spreadsheets and accounting or proprietary software
• Ability to record, track, and analyze financial data using accounting systems and spreadsheets
• Strong critical thinking and analytical skills to identify discrepancies, analyze financial data, and resolve issues efficiently
• High degree of accuracy and strong attention to detail