Job Description

About Mindspace

Founded in 2014, Mindspace is a leading provider of flexible workspaces with an expanding footprint across Europe, Israel, and the US. Our design-led office spaces and on-demand offerings such as meeting rooms, event spaces, and daily offices provide the ideal solution for enterprise companies, startups, small businesses, and entrepreneurs adapting to today’s fast-evolving hybrid work environment. Mindspace is considered a lifestyle brand that has been bringing hospitality into the world of work, always putting service and experience first. A profitable operator, Mindspace has over 15.000 members in more than 40 prime locations spread across cities such as San Francisco, New York, Miami, London, Berlin, Frankfurt, Amsterdam, Tel Aviv, Warsaw, Bucharest, and more.

Why you’ll love working at Mindspace?

Mindspace is a place where employees can thrive and further develop their skill set in an inspiring and nurturing environment: great vibe, employee wellbeing, diverse community, boutique design. You’ll work with some of the best people in the industry, who love what they do. You’ll be part of a global company with deep respect and understanding for the local culture of each of its markets. Our growth is intrinsically connected to that of our employees, and as a Mindspace employee, you’ll be presented with long-term career opportunities globally.

Who is the ideal Mindspacer?

You’re a team player. You take pride in what you do and have a mindset of “I’m all in” when you do it. You know when to take action and how to take the areas of your responsibility to the next level - excellence is the name of the game. You know how to ‘read the room’ and understand the professional environment you’re in.

About the position

This full time position is based in Berlin and entails billing and collection from Mindspace members and more financial delights. The ideal candidate will have relevant experience in Financial field and be extra-motivated to go above and beyond to keep our members satisfied.

The main responsibilities of a Senior account receivable manager at MINDSPACE include (but are not limited to):

• Team Leadership & Management: Lead and manage a team of Accounts Receivable (AR) specialists.
• Billing & Collections: Take ownership of billing and collections activities specifically for Mindspace Germany locations.
• Process Optimization: Monitor Days Sales Outstanding (DSO) and continuously improve collection and billing processes. Design and implement scalable processes and automations to enhance the overall AR cycle efficiency.
• Financial Operations Support: Participate in monthly book closing processes and revenue recognition. Analyze revenues, existing metrics, and Key Performance Indicators (KPIs).
• Member & Internal Support:
• Serve as a key interface with members, supporting them with various financial requests.
• Assist and support the finance team and other departments within the company on member-related financial interfaces.
• Issue Resolution & Discrepancy Management:
• Handle escalated issues, resolve complex billing discrepancies, and coordinate with the Legal department when necessary.
• Review invoices and payments on accounts, using sound judgment to resolve discrepancies (Proven ability required).

Requirements

Experience & Minimum Qualifications:

• Bachelor’s degree (Accounting, Finance, or Economics preferred).
• Mandatory experience in management.
• At least 6 years of experience in Accounts Receivable or accounting.
• Minimum of 2 years of experience working in a fast-paced environment.
• Fluency in both German and English is essential.
• Expert proficiency in Excel and general proficiency in MS Office.
• Demonstrated ability to communicate effectively, both orally and in writing.
• Proven ability to maintain effective working relationships.
• Excellent follow-up skills.
• Strong customer service orientation.
• Prior experience with SAP B1, SalesForce, and Monday.

Critical Competencies for Success:

• You must have strong data entry skills and a knack for numbers – be highly attentive to details and keep your finger on the pulse
• Good organizational and management skills are key to getting you far in this position, so things don’t fall out of balance
• You must be a thorough and accurate worker who is able to recognize errors when made, and takes the necessary steps to correct them
• You should be a fast-paced mover with strong interpersonal relation skills, who is able to work efficiently both independently and in a team
• Don’t let rules confine you – thinking outside the box is necessary at such a role in such a dynamic environment
• You must be a great communicator who is able to convey messages in a clear and concise manner (in English and German )
• Excited about MINDSPACE; you are ready to live, eat, and breathe MINDSPACE, spreading the love to everyone you encounter

Benefits

At Mindspace, we understand that work is more than just a job. That's why we provide our employees with exceptional benefits, such as:

• Generous annual leave allowance
• Meal benefits via a lunch card
• Gift vouchers on birthdays and Christmas
• Access to a mental health app
• Subsidized public transport subscriptions
• Engaging team and end-of-year events
• We're a people-centric organization committed to ensuring our employees excel in learning, growth, and impact, and receive acknowledgment for their outstanding contributions. We offer continual growth opportunities and ensure swift integration into the team through a thorough onboarding process.

Please submit your application in English.