Job Purpose:
To support the Asst. Financial Controller in ensuring that Cash Controls for Accounts Receivable (AR) systems and controls for Balancing of Daily Cash & Credit card Posting to the general (GL) are consistently applied.
Key Results Area:
1. Ensures that all supporting documents related to debtor invoices are collected and verified according to departmental procedures
2. Maintains and updates the individual debtor's account on the hotel's computer system
3. Ensure that entries relating to Inter-company cash transfers are posted properly.
4. Ensure that all department reports and correspondence are completed accurately and punctually.
5. Ensure that all account balances are eliminated each month. Monthly reporting of invoicing totals /aging totals/cash receipts/invoice adjustments
6. To collect and count the contents of all cashiers' envelope daily. To report any discrepancy that may be noted to Financial Controller
7. To receive and record in the general cashiers' daily report and include in the daily deposit all cash and checks received in the mail
8. To prepare and make the bank deposit. To assure that all receipts for the day are deposited the following banking day
9. To prepare General Cashiers' daily report
10. To reimburse cashier for disbursements made by them. To pay petty cash disbursements which are approved by the Financial Controller
11. To assist accounting representatives in surprise cash counts of the cashier funds
12. To count and balance his/ her own floats and properly account for all disbursement made form
13. Ensure that monthly Balance Sheet reconciliations are prepared timely and accurately.
General:
1. Safeguards company assets at all times.
2. Ensures adherence to internal controls, polices and procedures
3. Reports any breach of internal controls, polices and procedures to the appropriate superior
4. Reports for duty punctually wearing the correct uniform and name tag at all times
5. Maintains a high standard of personal appearance and hygiene at all times
6. Attend briefings and meetings as requested
7. Have a complete understanding of the hotel's procedures in respect to health, hygiene and safety.
8. Attend all training scheduled, even if this should fall outside of regular working hours.
9. Any other reasonable task as directed by the management.
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