Job Description

The AP/AR Analyst is a key position within the Finance Team that will interact with many departments and levels of the organization. The mission of this position is to assist the Director of Finance by driving the timely processing of all bills and invoices on the company's behalf. This position will be interacting with our customers and sales teams consistently to ensure payments are processed accurately and efficiently.

JOB DESCRIPTION

The mission of the AP/AR Analyst will be accomplished through the areas of responsibility below.

• AP Processing: Process and code all invoices in the AP inbox daily. Ensures timely payments of vendor invoices and reimbursement requests via ACH and/or wire payments.

• AP Coordination: Coordinate the flow of AP approvals to send reminders for invoices that are coming up due to the appropriate team members as well as answer questions to facilitate approvals and avoid delays. Act as point person for any AP related questions and maintain vendor database.

• AP Reconciliation: Maintains accurate records and control reports to ensure timely processing of all AP through the software. Reconciliation of reporting between AP and accounting systems.

• AP Software Administration: Clear out sync errors between AP system and accounting system. Add new users as needed based on company policies for levels of access. Ensure any new accounts, classes, departments are updated accordingly in AP system as changes arise.

• AR Collections: Contacts past due accounts to collect and/or negotiate outstanding account balance.

• AR Processing: Ensures timely collection of customer payments in accordance with their individualized payment agreements. Set up new customers and invoicing in accounting system when new sales are won. Assist the sales team with customer questions related to billing. Process bank deposits for check payments that are received. Act as point person for any AR related questions and maintain customer database.

• Month-End Close: Perform monthly Balance Sheet Reconciliations for AP/AR accounts. Perform monthly close duties including AP accruals and other misc. journal entries. Analyze and maintain aged accounts receivables and payables reports for accuracy and to identify any critical issues.

• Process Automation: Reviewing current processes, researching and implementing automation or improvement solutions in partnership with the Accounting staff.

• Special Projects: Assist the Director of Finance and Accounting with special projects, as needed.

REQUIREMENTS

• Education. BS in accounting, finance, or related field preferred.

• 2-4 years of related experience in an AP/AR function, preferably in a high-growth environment

• Excellent analytical and problem solving skills with strong attention to detail

• Excellent organization skills

• Ability to prioritize and manage multiple tasks and assignment while consistently meeting deadlines • Must have the ability to provide exceptional client service to our internal and external customers and vendors while communicating in a courteous, effective, and professional manner

• Advanced Proficiency in Excel including vlookups, pivot tables, etc.

• Experience working with Bill.com and QuickBooks preferred

• Experience and knowledge of accounting regulations

• Ability to keep all vendor and customer information confidential internally and externally at all times. • Experience working in a team-oriented, semi-virtual environment  

• Physical: Ability to bend, reach, and lift boxes and office supplies up to 30 lbs.