Job Description

A. PROFILE

Role Title: Account Payable Specialist

Reporting to: Account Payable Manager

Division: Finance Operation

Department / Section: Finance

B. CONTEXT

Purpose Execute day-to-day accounts payable transactions, including verifying, processing, and recording supplier invoices and payments accurately and efficiently. Ensure timely settlement of vendor obligations under supervision.
Context Part of the Financial Operation team handling transactional finance activities within the Finance Department.

C. ROLE ACCOUNTABILITIES

Invoice Processing

• Verify & process supplier invoices against POs/contracts per approval matrix.
• Schedule payments within due dates under manager's guidance.
• Address basic vendor invoice/payment inquiries.

Transactional Support

• Process staff reimbursement requests and basic journal entries (e.g., bank charges).
• Assist in monitoring payment compliance with PO/contract terms.
• Support resolution of invoice discrepancies.

Reconciliation & Documentation

• Assist in vendor account reconciliations.
• Support preparation of monthly AP status reports.
• Maintain organized records for all AP transactions.

D. KEY PERFORMANCE INDICATORS

• Timeliness & accuracy of invoice/payment processing.
• Effective tracking of invoice/payment status.
• Quality of supporting documentation.
• Accuracy in vendor account reconciliation support.

E. WORKING RELATIONSHIPS & DECISION MAKING

Interacts with:

Internal: Finance team, procurement, and relevant staff.

External: Vendors/suppliers (basic communication).

Decision Making

Execute payments per predefined guidelines; escalate exceptions

F. EXPERIENCE AND QUALIFICATIONS

Minimum Experience & Essential Knowledge

• 2–3 years in AP or general accounting support.
• Basic understanding of bookkeeping principles.
• Familiarity with AP processes and ERP systems.
• Proficiency in MS Office (Excel, Word). confirmations
• Experience conducting financial analysis and preparing report.

Minimum Entry Qualifications

• Bachelor's degree in accounting, finance or related field from a recognized university