Job Description

About the Role

The AP role is responsible for supporting the end-to-end payment process by ensuring the accuracy, completeness, and timely submission of all payment-related documentation. This role acts as a key liaison between internal stakeholders, suppliers, and the Finance team to facilitate smooth approval workflows and efficient payment processing in compliance with company policies.

Key Responsibilities

1. Prepare, complete, and summarize payment-related documents, including Purchase Requisitions (PR), Purchase Orders (PO), invoices, handover documents (BAST), and agreements.
2. Compile and maintain accurate data and documentation from suppliers, and actively follow up with suppliers and internal users to ensure document completeness.
3. Coordinate and request approvals from relevant stakeholders, including users, department heads, and the Finance team, in accordance with company procedures.
4. Monitor and follow up on invoice approval status with the assigned Persons in Charge (PICs) to ensure timely processing.
5. Organize, validate, and submit complete documentation to support payment processing and disbursement.

Requirements:

• Minimum education: Senior High School (or equivalent).
• Proven experience in Finance, specifically in Accounts Payable.
• Strong data entry skills with high attention to detail and accuracy.
• Ability to work effectively within a team and collaborate across multiple functions, while maintaining a positive and professional attitude.
• Capable of managing and supporting a wide range of demanding internal stakeholders.
• Excellent written and verbal communication skills, with the ability to communicate clearly and professionally.