Job Description

Job Location New Roads School - Santa Monica, CA 90404 Position Type Full Time Education Level 2 Year Degree Salary Range $35.00 - $40.00 Hourly

Job Category Accounting

The Account Manager works within the Business Office and reports to the Controller and/or CFO. The Account Manager is responsible for assisting with the maintenance of General Ledger accounts and the processing of business transactions of the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

General responsibilities include the following; other essential duties may be assigned to meet business needs.

• • Manages Accounts Receivables including: setting up billing codes and payment plans, posting tuition and/or ancillary fee charges and payments to family account in Tuition Management.
  • Manages weekly manual accounts payable checks and positive pay files
  • Assists with ACH/Fraud protection review and analysis
  • Verifies deposits match cash receipt report and assists in reconciling and differences with amounts transferred to bank.
  • Assists parents with billing questions and set up of accounts for new students.
  • Prepares monthly collection letters, emails and phone calls on past due tuition accounts, including follow- up.
  • Maintains contract and tracking database for all families with students enrolled in school.
  • Prepares and deposits all miscellaneous checks using the remote deposit machine.
  • Process all student payments and posts their tuition fees to family accounts. Includes allocation and set up of yearly codes to ensure accurate GL posting.
  • Communicates and collaborates with Admissions to verify and ensure accuracy of new and existing enrollment and TA granted compared to budget.
  • Prepares financial information pertinent to re-enrollment to be communicated to parents.
  • General support of Finance Office staff
  • Adheres to NRS policies, procedures, and guidelines; as well as applicable industry and employment regulation
  • Assist with all other annual audits with preparation of supporting documentation.
  • Assist with the preparation of all annual surveys (NAIS/DASL, NBOA, Cal-ISBOA, EEO1, PSA).

ADDITIONAL DUTIES AND RESPONSIBILITIES:

Assist in special projects as assigned by Immediate Supervisor

• • Develop and maintain an excellent working relationship with other organizations, ensuring the school is well received and presented professionally and positively
  • Performs a variety of clerical and accounting functions as needed
  • Respects confidentiality of all personal and organizational information.
  • Reports to work on time.
  • Collaborates and works well with others
  • Assists in other duties as needed and directed by the Administration Department

Qualifications

Knowledge, Skills, and Abilities

• • Advanced computer skills in relation to Accounts Receivable management, Microsoft Word, Excel and database management
  • Experience in Blackbaud's Education and Tuition Management and Student Billing preferred, or, similar Customer Relationship Management (CRM) software experience.
  • Must have strong interpersonal communications skills, and judgment and discretion with confidential information
  • Excellent written communication skills
  • Ability to balance, prioritize and handle multiple projects and requests
  • Ability to work independently

Education

• • Associate's degree, or equivalent from two-year College/ technical school in Business Management, preferred