Job Description

DIVISION: Finance

DEPARTMENT: Purchasing

WORK YEAR: 12 Months

PXU SALARY SCHEDULES: Education Support Professional

SUMMARY

The Accounting Clerk Fixed Assets, Senior performs a wide variety of accounting and clerical duties, primarily related to the accurate and timely processing of stewardship and capital fixed assets.

ESSENTIAL FUNCTIONS

• Maintains account records for all District stewardship and capital fixed assets in accordance with Governmental Accounting Standards Board (GASB 34).
• Verifies accuracy of purchase orders and receiving documents and updates fixed asset information within the financial system.
• Creates new stewardship and capital assets by importing documentation from the financial system. Creates new stewardship and capital assets in financial system for assets received through donations.
• Conducts annual physical inventories and reconciles inventory listing to existing assets.
• Coordinates bar coding and location verification of assets through the District MMC Warehouse and campus/sites.
• Maintains and updates records for property transfers and disposals; and property losses due to theft/damage.
• Cross-trains existing staff and new incoming employees.
• Assists with year-end annual depreciation, and reconciling of fixed assets for the Comprehensive Annual Financial Report (CAFR), and Annual Financial Audit.
• Maintains a variety of fiscal information, records, and documentation.
• Supports the relationship between the Phoenix Union High School District and the public by demonstrating courteous and professional behavior when interacting with students, parents, visitors, and school staff; maintains absolute confidentiality of work-related issues, client records, and school information; follows Governing Board Policies; performs all other related duties as required or assigned.

The above essential functions are intended to represent only the key areas of responsibilities and not a comprehensive listing of all functions and duties performed by incumbents of this class.

REQUIRED QUALIFICATIONS

• High School diploma or GED equivalent; Associate's degree in Accounting or Business Administration or related field is preferred; AND two years of capital asset or property asset management experience; OR an equivalent combination of education, training, and experience.
• Possess a valid Arizona State Driver's License.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

• Ability to comply with established GASB accounting processes and procedures.
• Skill in managing accounts and processing assets.
• Skill in understanding, explaining, and applying relevant rules, regulations, policies, and procedures.
• Ability to maintain accurate records.
• Ability to type and enter data with speed and accuracy.
• Skill in researching and compiling data for reports, presentations, and technical documents.
• Ability to plan and schedule inventory procedures and activities.
• Skill in planning, prioritizing, and completing assignments with minimum supervision.
• Skill in writing professional reports and correspondence from brief instructions.
• Ability to follow verbal and written instructions and procedures.
• Ability to communicate effectively both verbally and in writing.
• Ability to provide excellent customer experiences, including but not limited to interacting tactfully and courteously with the public.
• Commitment to create and sustain a thriving learning and working environment for students and staff.
• Ability to establish and maintain effective working relationships.
• Ability to use initiative within organizational policies, procedures and guidelines.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

• Work is performed in a standard office environment and throughout campuses and District facilities, both indoors and outdoors.
• Work may require exposure to hot and cold temperatures.
• Physical ability to perform all of the essential functions (e.g. stand, turn, stoop, crouch, crawl, reach, lift, push, pull, and climb ladders).
• May be required to lift objects weighting up to 50 pounds.

SUPERVISION RECEIVED

• Director, Purchasing, Supply & Property

The Board is committed to a policy of nondiscrimination in relation to race, color, religion, sex, age, national origin, disability or sexual orientation, as well as gender identity, gender expression and immigration status. This policy will prevail in all matters concerning staff members, students, the public, educational programs and services, and individuals with whom the Board does business. Any person who believes he or she has been subjected to discrimination, harassment or retaliation on the basis of any protected reason other than disability may file a complaint under Administrative Regulation JB-R, or may contact the Superintendent's designee, the District Hearing & Compliance Officer at:

Phoenix Union High School District

4502 N. Central Avenue

Phoenix, Arizona 85012

Phone: 602-764-1100

E-mail: PUHSDComplaints@phoenixunion.org