Job Description

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

Working Title:

Account Clerk

Institution:

Century College

Classification Title:

Account Clerk

Bargaining Unit / Union:

206: AFSCME - Clerical and Office

City:

White Bear Lake

FLSA:

Non Job Exempt

Full Time / Part Time:

Full time

Employment Condition:

Classified - Unlimited

Salary Range:

$21.12 - $29.73

Job Description

Position Purpose

This position handles all student business transactions, receives tuition and fees, enters information in the Minnesota State accounting systems and handles other payment transactions so payments are recorded and accounted for accurately. Analyzes and enters all payment transactions including cash, check, credit card and payment plans into the accounting system using correct codes and student data.

Position requires the ability to accurately handle a high volume of cash transactions and individual accounts. Complex financial aid awards and payment plans require a high level of attention to detail and knowledge of the college Business Office operations.

Daily customer service contact includes in person, answering and returning phone calls and correspondence, while answering both routine and complex questions about accounts. Work also requires regular contact with other college departments and faculty, particularly regarding student accounts.

Position Responsibilities

• Performs cashiering duties including accepting deposit and payments from students, staff, and faculty, ensuring that funds are applied correctly, and department policy and procedures are followed.
• Process external scholarships.
• Process post-secondary education option students.

Salary Range:

The salary for this position is $21.12 - $28.01/hour.

(DOQ – Salary Placement will be done at time of hire.)

Minimum Qualifications (must have at time of application)

• Two years of experience in clerical, data entry, customer service, or business-related positions.
• Accounting – knowledge of basic accounting procedures and technical skills sufficient to perform daily cash sessions, process payments, receive fees, correct accounts/invoices, answer questions about accounts and balance the cash drawer daily in accordance with laws, policies, and procedures.
• Customer service skills - for telephone calls, emails, in-person, for staff, students, and faculty sufficient to perform the duties described above with courtesy, respect, and interest in positive problem solving.
• Word processing / Spreadsheets - Knowledge of standard computer software programs for word processing, and spreadsheets sufficient to create, modify, and manage them.
• Math – basic arithmetic sufficient to maintain complete and accurate financial records, balance and resolve discrepancies.
• Data entry – ability to input data quickly and accurately.

Preferred Qualifications (desired but not expected to have to enter job)

• Associate’s degree in accounting, Business, Math, or related field.
• Advance technology skills to draft and organize letters and spreadsheets using formulas and a variety of layout formats.
• Specialized terminology - Knowledge of basic business and governmental accounting terminology, principles, and procedures sufficient to record, post, code and verify information is accurate.
• Knowledge of laws, policies and procedures of the State Legislative Auditor, Department of Finance and the State Treasurers.
• Knowledge of Minn State ERP systems including but not limited to ISRS (Integrated Student Registration System) and Workday.
• Strong interpersonal, verbal, and written communication skills, with the ability to build positive working relationships with students, staff, and external funding agencies.
• Excellent organizational and time management skills, with the ability to prioritize workload effectively, work independently, and collaborate as part of a team.
• Strong attention to detail and accuracy, with the ability to identify and resolve errors or discrepancies in financial transactions.

Other Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in areas listed and indicates the beginning and ending month and year for each job held.

This position requires successful completion of employment references and a driver’s license background check.

Work Shift (Hours / Days of work)

Monday & Tuesday 9:30am – 6:00pm

Wednesday & Thursday 8:00am – 4:30pm

Friday 8:00am – 12:00pm

Telework (Yes/No)

*Fridays during the summer. *This position does not allow for telework / a hybrid work environment during the fiscal year (August – May) but would be eligible to work from home on Fridays during the summer. The hiring manager can provide additional guidance to the type of work environment at/following the interview process.

Application Procedure

To bid on this position, an employee of Century College must currently work in an Account Clerk position in a different shift. To bid, please submit a written request (email is sufficient) to Kim Claggett, in Human Resources.

Internal Applicants - Please make sure your application materials reflect how your name appears in Workday.

All current Century College and Minnesota State employees will need to log into Minnesota State Main Workday to apply for the position via the Jobs Hub. The Jobs Hub can be found under the Menu, in the upper left-hand corner of Workday, under the Apps, and then Jobs Hub. Employees may also search for “Browse Jobs – Employees” in Workday via the search bar at the top to view open positions.

External Applicants - Please make sure to use your legal name on your application materials.

Applicants not currently employed by Minnesota State can access the Minnesota State Workday Career Site for External Applicants

to search and apply for jobs, and to check the status of applications. Those applying for a position will be prompted to create a profile in Workday. This does include other state of Minnesota employees who work for agencies other than Minnesota State.

Please upload the following documents to your application.

• Current resume.

You can upload the required application documents under the cover letter/resume section with a maximum total of 5 documents. If you have more than that then they will need to combine documents to upload. Photographs do not download with the rest of your application documents, so please make sure all your documents are PDF or Word documents.

These documents should be word documents or PDF (no jpeg) and are required for your application to be considered complete so not attaching all the required documentation will not allow you to move forward in the process.

Candidates having issues with job applications (i.e., unable to apply) or needing accommodations can email: careers@minnstate.edu . Inquiries about application status or general questions about the position should be directed to jobs@century.edu

For additional information about the application process, go to our Employment page on our main Century College site, https://www.century.edu/home/employment/, click on Current Employment Opportunities for more information.

Minnesota State does not authorize the use of E‑Verify for employment purposes, and Century is unable to consider candidates who require employment sponsorship, as the associated costs are prohibitive for the college.

About

Century College is a 2-year community and technical college in White Bear Lake, Minnesota. As one of the largest two-year colleges in Minnesota, we serve nearly 18,000 credit and non-credit students every year.

We offer degrees, diplomas, certificates, and courses in general education and transfer, business, human services, health sciences, technology, engineering, applied design, industrial, and non-credit workforce training.

With various student support and student life opportunities, including athletics, student clubs and organizations, campus theatre, Multicultural Center, LGBTQ Center, Veterans Center, and much more, Century College provides a welcoming and vibrant campus community.

As a “community” college, we care about our locality. We are engaged, connected, and a resource within our local communities, including K-12 and workforce/industry partners.

Century College. Discover What’s Next!

To learn more about Century College or Minnesota State, visit https://www.century.edu/ or www.minnstate.edu

For questions, please contact Century College Human Resources at jobs@century.edu

Notice of Annual Security Report Availability: Century College is committed to assisting all members of our community in providing for their own safety and security. The Annual Security Report is available on the Century College Department of Public Safety website at https://www.century.edu/home/public-safety If you would like to receive a paper copy of the Annual Security Report which contains this information, you can contact the Century College Department of Public Safety on East Campus room E1411 or by calling 651-444-2910.

Link to Century College’s Non-Discrimination Statement

https://www.century.edu/about/non-discrimination-statement

Salary is commensurate with experience and qualifications and is subject to the terms and conditions of the applicable bargaining unit agreement or personnel plan.

Benefits Information:

At Minnesota State, we take your well-being and work-life balance seriously. We offer a comprehensive benefits package that features low-cost medical and dental insurance with affordable deductibles, employer-paid life insurance, short- and long-term disability, and pre-tax healthcare and dependent care accounts with a roll-over option. To further support your holistic health, employees also have access to a confidential Employee Assistance Program (EAP) for mental health, legal, and financial counseling. Detailed plan details, rates, and coverage choices can be reviewed directly via the State Employee Group Insurance Program (SEGIP) website.

To support your life outside of work, our package includes 12 paid holidays, generous vacation and sick time, and six weeks of Paid Parental Leave. We also help you secure your financial future with a robust Pension Plan, 457(b) and 403(b) retirement accounts, and various investment options. Furthermore, we invest in your growth by providing dedicated professional development and tuition waivers for both you and your dependents. Please note that specific benefit eligibility and coverage levels may vary depending on the type of position, employee classification, and collective bargaining agreements.

Desired Start Date:

11-04-2026

Position End Date:

Open Date:

09-24-2026

Close Date:

10-09-2026

Posting Contact Name:

Kim Claggett

Posting Contact Email:

kim.claggett@century.edu