Job Description

Classification Title:

Library Assistant 2

Classification Minimum Requirements:

High school diploma or equivalent and one year of library, or relevant experience; or any equivalent combination of experience, training and/or education.

Job Summary PLEASE NOTE: This is a time-limited position with an ending date of May 2, 2027

The primary responsibility of the Access and Resource Sharing Assistant is to support the Interlibrary Loan team in facilitating access to materials for library users. This position includes Interlibrary Loan tasks such as borrowing request processing, customer service, and physical monography processing. With a primary focus on Interlibrary Loan borrowing activities, the Access and Resource Sharing Assistant will be responsible for using a variety of sources to verify citations, send requests to potential lenders, problem solve issues related to borrowing requests, and maintain a professional and courteous demeanor while providing high-quality customer service.

RESPONSIBILITIES

Borrowing Request Processing

• Processes Local Holding requests to either fill digital requests, route the requests to Lending or override the local holding.
• Requests books, book chapters, articles and other physical or digital items for patrons.
• Interacts with patrons and lending institutions to clarify request details.
• Uses a variety of services to fill requests, including RapidILL, DOCLINE, Rapido, Florida State Partners, Alma Peer-to-Peer, ALA Email, External Systems and Open Access.
• Searches a variety of databases, especially WorldCat, to verify and locate cited material.
• Corresponds via phone or e-mail with libraries throughout the world to resolve borrowing issues.
• Stays informed on current professional resource sharing topics related to copyright, Interlibrary Loan policies, updates, systems/software changes, and workflows.

Monograph Processing:

• Processes ILL borrowing returns in ILL software and sorts materials for return shipping.
• Assists Borrowing and Shipping Specialist with preparing items for patron use (banding).
• Troubleshoots monograph issues as needed.

Customer Service and Teamwork & Interpersonal Skills:

• Respectfully and skillfully handles phone and email communication from library partners, institutions, faculty, staff and students.
• Provides assistance in using the ILL system for all users.
• Assist circulation staff with troubleshooting ILL issues as needed.
• Stays aware of department needs and priorities and exercises initiative to be as productive as possible.
• Maintains active communication with Access and Resources Sharing Manager regarding issues which need further consideration.

Other Duties as Assigned:

• Assists other ILL staff members with their primary tasks in lending, document delivery and shipping operations as dictated by workload and staffing.
• Participates in library committees, initiatives and cross-division development opportunities.
• Submits Facility, IT or other tickets to address issues as needed
• Stays current in ILL processes and best practices.

Expected Salary:

$16.39 minimum salary; The Smathers Libraries offer a salary commensurate with experience and credentials.

The University of Florida offers a competitive benefits package including health, retirement, paid time off, discount programs, professional development and worklife support. Learn more

Required Qualifications:

High school diploma or equivalent and one year of library, or relevant experience; or any equivalent combination of experience, training and/or education.

Preferred:

• Evidence of excellent interpersonal skills including oral and written communication
• Ability to learn Interlibrary Loan services, practices, and resources
• Proven superior customer service skills
• Basic computer skills and experience with Microsoft Word and Outlook.
• Strong familiarity working with article or book citations across a broad range of subject matter, including material in foreign languages or international non-English databases
• Excellent attention to detail, ability to prioritize, and stay organized
• Familiarity with library processes and procedures
• Ability to work both independently and collaboratively to accomplish goals
• Flexibility, and ability to adapt and work in a rapidly changing academic environment
• Commitment to contributing to a respectful and caring community for all

Special Instructions to Applicants:

Application Process

To apply, submit

• a cover letter detailing your interest in, and qualifications for this position
• your current resume or CV
• a list of three references including their contact information (telephone number and email address)

Apply by 11:55 pm (EST) on the application close date via the Jobs at UF online application system. Applications will be reviewed as received. If you have any questions or concerns about this process, please contact Tina Marie Litchfield, George A. Smathers Libraries Human Resources Office, at tlitchfield@uflib.ufl.edu

If an accommodation due to a hearing or speech disability is needed to apply for this position, please call 352-392-2477 University of Florida Human Resources or the Florida Relay System at 800-955-8771 (TDD).

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Health Assessment Required:
No