Job Description

Provides financial and administrative support to the Finance Department, including accounts payable processing, vendor management, contract billing support, audit preparation, and maintenance of financial records

Reports to: Director of Finance

Salary/Status: Non-Exempt

1. Minimum of two years of progressively responsible experience in administrative support and coordination within a fast-paced environment
2. Associate degree in Accounting, Finance, Business Administration, or related field preferred Equivalent experience may be substituted
3. Excel skills (LOOKUPs, pivot tables, etc.)
4. Accounting software experience (Blackbaud a plus)
5. Ability to multi-task and work independently
6. Must be detail-oriented and organized
7. Ability to communicate with co-workers, management, funding sources, and others in a timely, courteous, and professional manner
8. Ability to establish and maintain effective cross-functional working relationships with staff and leadership
9. Demonstrates professionalism, reliability, and strong interpersonal skills
10. Experience in healthcare, nonprofit, or Federally Qualified Health Center (FQHC) environment preferred

Principal Responsibilities and Duties:

1. Process accounts payable invoices, including verification of approvals, coding, and supporting documentation
2. Enter invoices accurately into the accounting system and ensure timely payment processing
3. Prepare and process check runs, ACH payments, and electronic payments
4. Maintain vendor files, including W-9 forms and updated contact information
5. Respond to vendor inquiries and resolve invoice or payment discrepancies in a timely manner
6. Reconcile vendor statements and assist with monthly accounts payable reconciliations
7. Assist with month-end and year-end closing activities related to accounts payable
8. Support annual financial audits by preparing requested documentation and reports
9. Maintain organized financial records and electronic filing systems in accordance with organizational policies and retention requirements
10. Ensure compliance with organizational policies, grant requirements, and internal controls
11. Collaborate with department managers regarding invoice approvals and purchasing questions
12. Assist with preparation and distribution of annual 1099 forms
13. Perform other related duties as assigned by the Director of Finance

Physical Requirements: Prolonged periods of sitting at a desk and working on a computer

Occasional extended hours may be required during budgets, audits, month-end close, or year-end close

Salary Range: $45k-$60k