Job Description

Posting number: NWS26-42

Department: NWSCC-206060-English

Job classification: Academic Support Associate - Humanities/Fine Arts/Business Division

Posting type: Open

Categories: Humanities, Office and Administrative Support

Examples of duties

• Serve as an initial point of contact for faculty, staff, students, and visitors for the Fine Arts, Humanities, and Business departments, providing general information and directing inquiries as appropriate.
• Provide general clerical and administrative support to assigned academic departments.
• Schedule appointments, meetings, and departmental activities as directed.
• Assist with the preparation and maintenance of course schedules each semester.
• Prepare, type, and format correspondence, reports, meeting agendas, minutes, and other departmental documents.
• Maintain departmental files and records, including filing, retrieving, purging, archiving, and transferring records in accordance with established procedures.
• Maintain confidentiality and security of departmental records, documents, and information.
• Enter and process departmental information in Banner and other College systems, including requisitions, travel documentation, and other routine transactions.
• Answer and direct telephone calls and provide copying, scanning, and other general office support.
• Retrieve, sort, and distribute departmental mail and other materials.
• Monitor make-up examinations in accordance with departmental procedures.
• Maintain departmental media equipment and inventory records and assist with the checkout and return of equipment.
• Submit maintenance and information technology work orders and communicate routine departmental service needs to the appropriate College personnel.
• Assist with departmental meetings, activities, special events, and other functions as assigned.
• Perform other duties as assigned.

Qualifications

• Minimum of a High School Diploma or GED, required.
• One year of receptionist/clerical experience, required.

Supplemental information

A complete application packet consists of the following:

• a completed Northwest Shoals Community College online application form, and
• a current resume.

Applications may be submitted online at www.nwscc.edu

Applications should be received by no later than August 31,2026.

Incomplete application packets will eliminate the possibility of an interview. Application packets received after the deadline date will eliminate the possibility of an interview. The submission of all required application materials by the deadline date is the sole responsibility of the applicant.

Hourly Rate: $8.50 - $20.00 depending on education. (19 hours or less per week with NO BENEFITS)

Northwest Shoals Community College is an equal opportunity employer It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.

Northwest Shoals Community College will make reasonable accommodations for qualified disabled applicants or employees. Applicants in need of an accommodation(s), should contact the Office of Human Resources prior to the interview. 256-331-5279

Applicants must adhere to the College’s prescribed interview schedule and must travel at their own expense.

Northwest Shoals Community College will not be responsible for copying application packets for current or future positions.

In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon an acceptable background check as determined by the College President.

Northwest Shoals Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee’s eligibility to work in the United States as required by the Department of Homeland Security.

Northwest Shoals Community College reserves the right to withdraw this job announcement at any time prior to awarding of employment.