The Muma College of Business has one of America's best accounting schools, a top ranked entrepreneurship center, a nationally ranked MBA program, and world-class research faculty. The Muma College of Business provides a high quality, diverse learning environment preparing students to take leading positions in business and society. The Muma College of Business offers 16 graduate degrees in Doctoral and Master's-level programs and servesmorethan550students.USF'shigh-qualitygraduateprogramslinktheoryandpracticetopreparestudents to take leading positions in business and society.
TheAcademicServicesAdministratorisacrucialpositionwithintheMumaCollegeofBusiness. The position serves as the College’s lead scheduler across campuses for both the undergraduate and graduate academic schedule, assists with putting new curriculum changes into the university’s curriculum management system Curriculog, and serves as the college’s Maxient academic integrity lead.As the lead scheduler, will be responsible for managing and coordinating the development and creation of each terms scheduleofclasses.Providesystemstrainingandsupporttobranchcampusschedulersandisthecentralmain point of contact for Muma Directors and Leadership, Registrar’s office, Facilities and Innovative Education for all Muma COB scheduling needs.
Muma Lead Scheduler-ManagesandleadsthecollaborationwithMumaSchool Directors and scheduling coordinators on the branch campuses to coordinate workflow across the schools ensuring adherence to dates, deadlines, policies and procedures.
Preparestheoverallplanningandimplementationofthemasterschedulingprocess,which includes, developing and maintaining the master scheduling timeline for Muma COB, and builds, develops, and maintains the consolidated master schedules across campuses and programs. Serves as the centralized point of contact for the School Directors, Registrar’s Office, Innovative Education and other units on scheduling processes and procedures.
Provides ongoing training to all campus schedule coordinators. Evaluates and recommendsimprovementinthepurpose,design,andimplementationoftheconsolidated scheduling processes and procedures. Monitor and report on scheduling trends related to space needs and student demand. Compiles, maintains, analyzes, and prepares reports on data related to activities regarding the course schedule, fees, attributes, restrictions, pre-reqs, new course numbers and SCH and disseminate to branch schedulers, fiscal personnel and Muma leadership.
Block out room assignments and enter course, section, day, time, room and cap of all courses offered by the Tampa campus in BANNER and 25Live each semester and ensure accuracy of all course listings, including comments, fees and fee codes drop/add dates, all restrictions, pre-requisites saved seats, fees, course descriptions and other courses specifics by auditing all course information against the university course catalogue. Enter instructor name, rank, pay plan, FTE, share of workload and FAST chart field string, Attribute, for all faculty assigned to courses each semester.Cancelcourses,changeroomassignmentsandadjustenrollmentasneededfor various departments. Adjust the restrictions on certain sections at certain points in the registrationcycletoallowstudentpopulationsin to coursesthatwererestrictedbeforethat time from special program courses.
Assist Muma faculty with curriculum and course proposals by entering updates into the university program/course proposal system Curriculog. This ensures courses and programs are built with proper restrictions and pre-requisites as well as providing system support to the faculty.
Serve as the Muma college’s Maxient academic integrity lead, responsible for building faculty reported academic integrity cases in the Maxient system, sending violation letters to the student involved, and following up on the appeal process when necessary.
Document Imaging: Administer the scanning, indexing and verification of student records using document imaging specialized software, AppXtender, to the Banner student records system for advisor or other USF staff view and use. Using scanning equipment, documents are imaged from paper form or electronic documents in email or other file types are converted to software friendly file format and imported to AppXtender and then imaged. Supervise 1-2 Federal Work Study students to perform these duties.
Other duties as assigned
This position requires a Master’s degree in education or a field of study related to the academic program, or a Bachelor’s degree in those same fields with a minimum of two years of experience.
Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
Working at USF
With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
About USF
The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu
Compliance and Federal Notices
This position may be subject to a Level 1 or Level 2 criminal background check.
Applicants have rights under Federal Employment Laws
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
Family and Medical Leave Act (FMLA)
Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
Equal Employment Opportunity
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.
