Job Description

General Information

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Work Location: Los Angeles, CA, USA
Onsite or Remote
Flexible Hybrid
Work Schedule
Monday through Friday, 8:00am to 5:00pm
Posted Date
02/26/2026
Salary Range $9691.67 - 22050 Monthly
Employment Type
2 - Staff: Career
Duration
Indefinite
Job #
28981

Primary Duties and Responsibilities

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Reporting to the Senior Associate Dean for Bioscience Graduate and Postdoctoral Affairs, the Academic Program Manager 1 provides strategic, administrative, and financial leadership for 10 programs across GPB, MSTP, and Bioscience Postdoctoral Affairs. The role oversees complex operations, major training and fellowship budgets, staff supervision, and compliance with federal research training requirements.

Key Responsibilities:

• Provide strategic guidance to faculty leadership and support long‑term program planning.
  
• Manage operating and fellowship budgets, financial analysis, and resource allocation.
  
• Oversee NIH‑funded training grants, progress reporting, and training data systems.
  
• Lead centralized admissions, recruitment, outreach, and graduate housing allocations.
  
• Interpret and implement UAW GSR labor contract requirements across departments.
  
• Supervise professional staff and ensure efficient administrative and student‑support operations.
  
• Coordinate with campus and external partners to advance institutional training goals.
  

Salary: $9,691.67 - $22,050 monthly

Job Qualifications

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Required:

• Bachelor’s degree and/or equivalent combination of education and experience.
  
• Minimum 10 years of related experience or training at a large institution.
  
• Detailed knowledge of program-level of both graduate and medical admission and enrollment management strategies, promising practices in the field, and state and national admissions issues and trends.
  
• Demonstrated strategic leadership, planning and change management skills in a highly matrixed environment, preferably a research-intensive medical school/health system.
  
• Demonstrated working knowledge of NIH and other agencies for sponsored contracts and grants.
  
• Advanced expertise in financial planning and analysis and decision support as it pertains to academic health care, research and higher education.
  
• Demonstrated ability to effectively manage an admission and/or financial support office of a large educational institution with a highly diverse trainee population and staff.
  
• Demonstrated working knowledge of UC Collective Bargaining Agreements for Graduate Student Researchers and Academic Student Employees.
  
• Demonstrated ability to plan and manage fiscal resources through budget planning and fund management.
  
• Knowledge of academic and/or administrative structure of institutions of higher education.
  
• Demonstrated ability to identify and analyze all pertinent information/data to make and communicate executive level recommendations and decisions.
  
• Demonstrated skills as a receptive listener, influential and persuasive and seeks to understand the differing sides of each situation. Makes decisions effectively and decisively.
  
• Advanced expertise using computer software such as Microsoft Excel, Word, PowerPoint, database management and timekeeping software.
  
• Knowledge of academic and/or administrative structure of institutions of higher education.
  

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.