Job Description

Deine Aufgaben

• Working closely with the academic leadership and the Academic Faculties in the various areas of administration, particularly the timetabling and room allocation of programmes for BSBI’s branches in Spain.
• Being responsible for the scheduling and timetabling activities of the Faculties in Spain under the coordination of the Head of Academic Operations and the Provost & Chief Academic Officer of the School.
• Keeping a very good organisation of the Freelance lecturers’ administrative part: starting from recruitment, organising interviews together with the Deans and the Provost & Chief Academic Officer of the School, liaising with HR in relation to referencing and contracts, ensuring clear oversight is kept on the remuneration, hours allocated, invoicing procedure.
• Understanding very well the requirements from the university partners in relation to procedures, lecturers utilisation, approval process for the lecturers etc.
• Liaising across functions/departments, for example, invoices need to be relayed in appropriate time to the Finance department, changes in timetables need to be relayed to the programme co-ordinators team.
• Working very closely with the Exams & Assessments Office in aligning university partner expectations to timetable, delivery etc.
• Carrying out other related academic administration duties as required.
• Coordinating all the relevant activities and be responsible locally for the Canvas platform and the application of BSBI’s didactic model
• Overseeing the timetabling of didactic activities for all local Executive, Professional and Ceetificate Programmes.
• Scheduling appointments with lecturers.
• Monitoring faculty performance (including freelancers) and provide evaluation reports.
• Proposing new members of faculty for teaching positions.
• Organising the didactic environment to promote productivity and learning.
• Organizing development sessions to improve practices and assist lecturers to apply new techniques.
• Communicating effectively with faculty members and students to convey passion for learning.
• Overseeing the records of students' assessment results, progress, feedback, or school performance, ensuring confidentiality of all records.
• Assisting the Provost & Chief Academic Officer giving the guidelines for lecturers to prepare lesson plans and tutoring sessions according to the Programmes‘ needs and goals.
• Developing reports for the Provost & Chief Academic Officer.
• Researching or recommending new innovative ideas to complement the activities of the School locally.
• Performing day-to-day tasks such as maintaining information files and processing paperwork related to the administration of all the related activities.
• Playing a proactive role in promoting the School.
• Participating in School‘s activities (including extra-curricular) as required by the Provost & Chief Academic Officer of the School.
• Working very close and under the guidance of the Provost & Chief Academic Officer of the School
• Assisting the Provost & Chief Academic Officer of the School and the Deans in all the administrative and educational tasks and duties.

Dein Profil

PROFESSIONAL COMPETENCIES

• Bachelor, Master and PhD degrees in the domain of business, management, or education
• Prior administrative experience in higher education at University level for at least 5 years
• Prior experience in working in adult education for at least 5 years
• Prior teaching experience in higher education at University level for at least 10 years
• Expert knowledge of Windows OS, of MS Office suite (Excel, Word, Outlook, Powerpoint) and Microsoft Teams
• Fluent in spoken and written English (C2 level)
• Sound knowledge of Educational Platforms (i.e. Canvas, Blackboard etc.)
• Sound knowledge of Generative AI software
• Expert knowledge of timetabling software
• Sound knowledge of study regulations and rules

PERSONAL COMPETENCIES

• Excellent organizational and communication skills
• High social competence and assertiveness
• Maintaining an overview even with high workloads
• Commitment to School’s improvement and further development
• Entrepreneurial and economic way of thinking and working
• Resilient and flexible
• Motivated for further academic and professional development

Warum wir?

• An international environment with a multicultural audience and a meaningful social impact

• Support in achieving your professional goals and development

• Opportunities for career growth alongside BSBI, including leadership roles

• Extensive training to equip you with the knowledge and skills needed to excel

• Work in a young, dynamic and positive culture that fosters collaboration

• Be at the forefront of an exciting educational opportunity, leading the way forward and growing with BSBI

Interested?

Please ensure your application is submitted in English and includes the following documents:

• Curriculum vitae
• Certified Degree certificate for its authenticity with an Apostille stamp or certified by an specialized notary
• Work certificates/professional references (incl. working hours)

As an employer, we are committed to equal opportunity and support for minorities. We do not discriminate based on ethnic origin, skin colour, religion, sexual orientation, gender identity, national origin, disability or legally protected status.