Job Description

Under the general direction of the Academic Department Chair and the Director of Finance provide supervision of the administrative support needed for the faculty and Department Chair for a variety of academic and research areas in a professional, accurate, timely and efficient manner, including but not limited to: conveying policy and procedural matters; gather, compile, and disseminate information, often of a sensitive nature; draft and prepare correspondence; take actions to ensure prompt resolution of problems as they arise; participate in special projects; prioritize tasks and work independently with a high degree of discretion and confidentially.

Job Duties:

• Initiate and prepare annual budget projections.

• Manage budget by analyzing monthly reports for accuracy in revenues, payroll and expenditures.

• Initiate all budget changes to the Director of Finance.

• Provide the Department Chair with monthly updates on spending trends.

• Utilizing University databases perform periodic analysis such as enrollment trends, teaching classrooms space needs and research space utilization.

• Determine teaching laboratory equipment needed and appropriate funding sources.

• Responsible for initiating different levels of support services for over 60 faculty and staff, 800 students, 6 department programs and over 100 courses.

• Responsibility includes hiring and providing training opportunities to new academic staff as well as conduct annual evaluations of staff.

• Manage, review and realign daily duties and responsibilities of the department as needed.

• Oversee accreditation/certification of nationally recognized MLS program.

• Work directly with Department Chair to implement policies and facilitate changes to promote new initiatives.

• In collaboration with the Graduate School Deans and staff, manage and oversee the graduate student admissions process; work directly with Graduate Program Coordinators to administer the MCBS M.S. and Ph.D. graduate program which serves over 60 students.

• Act as liaison between MCBS Graduate Faculty and the Graduate School.

• Work with Program Coordinators on marketing and developing content for 4 department graduate programs; update documentation and website as needed.

• Periodically evaluate graduate assistantship needs of students and assess available funding to determine the available openings for admitting new students.

• Work with newly accepted students to create and implement an orientation schedule to include all necessary training courses, access requirements, space allocation and all other logistical details.

• Create and oversee onboarding process including oversight of letters of hire for teaching adjuncts, classroom labor support and Post-Doctoral staff.

• Partner with OISS to ensure correct hiring paperwork is completed and in compliance.

• Coordinate with faculty on the graduate teaching and research assignments for each term and provide detailed documentation to the BSC for processing.

• Manage all graduate students letter of hire and renewal documents.

• Work with Facilities to plan and fund office and lab space as needed for new faculty and administrative hires.

• Collaborate with the Department Chair to determine which potential lab space is available to assign in order to meet faculty and student needs.

• Acting as Project Manager, coordinate with EHS any safety issues arising with remodeling and repairing of scientific facilities needed for new researchers.

• Analyze trends in enrollment and liaison with the Registrar’s Office to determine classroom sizes needed to fit needs based on enrolments.

• Maintain space inventory database for Department Chair for future analysis.

• Other duties as assigned.

Minimum Qualifications:

• Bachelor's degree and 5-7 years of office support experience of increasing responsibility including three years of supervision, or combination of experience, specialized training and higher education equal to seven years.

• Comprehensive knowledge of office procedures and practices.

• Ability to establish and maintain effective working relationships with faculty, staff, students and the general public.

• Ability to work effectively and efficiently, both independently and as a team player, in a fast paced environment.

• Comprehensive computer skills, such as MS Office, including Outlook and Excel

• Effective written and oral communication skills.

• Organizational and analytical skills.

• Supervisory skills including the ability to instruct, direct, and evaluate work or others.

Applicant Instructions:

Applicants should be prepared to upload the following documents when applying online within the My Experience: Resume/CV section of the application: (Maximum of 5 Documents)

• Resume/CV

• Cover Letter

• Contact Information for 3 Professional References

Applications that are missing any of the required items may not move forward for consideration. Additional uploaded documents not requested in the position announcement will not be reviewed.

The University of New Hampshire is an R1 Carnegie classification research institution providing comprehensive, high-quality undergraduate and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast and is convenient to New Hampshire’s lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs. The University actively promotes a dynamic learning environment in which qualified individuals of differing perspectives, life experiences, and cultural backgrounds pursue academic goals with mutual respect and shared inquiry.

EEO Statement

The University System of New Hampshire is an Equal Opportunity/Equal Access employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.

Compensation Pay Range:

$50,210.00 - $89,440.00

The pay range for this position is listed above. Actual offer will be based on skills, qualifications, experience, and internal equity, in addition to relevant business considerations. More information on benefits can be found here:USNH Employee Benefits | Human Resources

Location:

Durham