Department/Unit:
Practice Administration
Work Shift:
Day (United States of America)
Salary Range:
$54,690.00 - $82,035.00Academic Coordinator
Practice Administration
Albany, NY
The Academic Coordinator provides comprehensive administrative, operational, and programmatic support to Practice Operations leadership. This role serves as a critical liaison between clinical operations, academic programs, and nursing leadership to ensure alignment of educational activities with operational goals, access initiatives, and patient care standards. The position requires a high level of organization, discretion, and the ability to manage multiple priorities in a fast-paced academic healthcare environment.
Essential Duties and Responsibilities:
Operational & Leadership Support
Provide direct administrative support to leadership, including calendar management, meeting coordination, and preparation of materials.
Develop agendas, document meeting minutes, and track follow-ups for leadership, operational, and academic meetings.
Assist with project coordination related to access optimization, scheduling initiatives, and practice transformation.
Prepare reports, dashboards, and presentations for leadership review.
Program & Project Management
Support implementation and ongoing coordination of academic and operational initiatives (e.g., schedule optimization, access improvement, care model changes).
Monitor timelines, deliverables, and key milestones across multiple projects.
Collaborate with project managers, nursing leadership, and practice leadership to ensure execution of initiatives.
Data & Reporting
Collect, analyze, and maintain data related to programs, clinic utilization, and operational performance.
Generate routine and ad hoc reports (e.g., access metrics, productivity, session utilization).
Assist in identifying trends and opportunities for improvement in both educational and operational domains.
Communication & Stakeholder Engagement
Act as a central point of communication across departments for academic and operational coordination.
Draft and distribute communications on behalf of leadership (e.g., updates, program changes, scheduling adjustments).
Facilitate coordination between faculty, nursing, administrative teams, and learners.
Compliance & Documentation
Ensure compliance with institutional, regulatory, and accreditation requirements (e.g., ACGME, DNV as applicable).
Maintain accurate records of academic activities, attendance, and required documentation.
Support preparation for audits, reviews, and accreditation processes.
Qualifications:
Education:
Associate’s degree required (Healthcare Administration, Business, Education, or related field preferred)
Experience::
3–5 years of experience in healthcare administration, academic coordination, or clinical operations required
Skills & Competencies:
Strong organizational and project coordination skills
Ability to manage multiple priorities and deadlines with high attention to detail
Proficiency in Microsoft Office (Excel, PowerPoint, Word); experience with Epic preferred
Data tracking and reporting experience
Excellent written and verbal communication skills
Ability to work independently and exercise sound judgment
Strong interpersonal skills with the ability to collaborate across all levels of the organization
Thank you for your interest in Albany Med Health System!
Albany Med Health System is an equal opportunity employer.
This role may require access to information considered sensitive to Albany Med Health System, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:
Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Health System policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.
Albany Medical Center, northeastern New York’s only academic medical center, is one of the Capital Region’s largest private employers with more than 9,000 employees. Albany Medical Center provides the highest level of patient care across disciplines, while receiving regional, national, and international recognition for high standards in patient care, education, and biomedical research.
The 766-bed Albany Medical Center offers access to the latest medical services and technological innovations and includes one of the busiest emergency rooms and trauma centers in New York, a children’s hospital and dedicated pediatric emergency room, intensive care units for adults and children, and organ transplant services. Albany Medical College graduates more than 200 medical doctors each year, as well as PAs, CRNAs, biomedical scientists, and bioethicists. Albany Medical College operates a biomedical research enterprise and the region’s largest physician practice with more than 500 doctors.
Albany Medical Center, along with Albany Medical College, is a partner in the Albany Med Health System, the largest and only regionally governed, not-for-profit health system serving northeastern New York and western New England.
