Job Description

Classification Title:

Academic Assistant II

Classification Minimum Requirements

High school diploma or equivalent and three years of relevant experience.

Job Description:

The Academic Assistant II supports the Department of Astronomy’s academic programs by coordinating courses, maintaining records, and assisting students and faculty. Responsibilities include:

Course & Enrollment Coordination

• Manage course logistics, scheduling, and facilitating classroom/exam requests for the department.
• Oversee registration, waitlists, and enrollment monitoring for courses.
• Facilitate on-time grade collection and submission.

Student Records & Admissions

• Maintain student and course records in UF systems (e.g., PeopleSoft, GIMS).
• Track undergraduate and graduate student progress, milestones, and forms.
• Support graduate admissions by tracking materials and communicating with applicants.

Department & Administrative Support

• Provide front-line customer service and route department inquiries.
• Assist with calendar management, meetings, and academic events.
• Provide backup coverage for other administrative functions as needed.

Expected Salary:

The salary is $20-$22/hourly, commensurate with qualifications and experience.

This is a TEAMS position—UF’s designation for staff roles—eligible for a comprehensive benefits package, including paid leave, retirement plans, and health insurance. Learn more about TEAMS benefits here

Required Qualifications:

High school diploma or equivalent and three years of relevant experience.

Preferred

• Knowledge of UF systems (PeopleSoft/Student Admin, GIMS) and CLAS academic procedures.
• Strong communication and customer service skills.
• Ability to interpret and apply Registrar, Graduate School, and International Center requirements.
• Demonstrated proficiency with office productivity software (e.g., word processing, spreadsheets, email/calendar tools) and the ability to learn new systems.

Special Instructions to Applicants:

To be considered for this position, please upload your cover letter, resume, and the names and contact information of three professional references.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

This requisition has been reposted. Previous applicants are still under consideration and need not reapply.

Health Assessment Required:
No