Job Description

This is a temporary position that reports to the Associate Provost for Academic Affairs Planning & Operations. The Academic Affairs Coordinator provides administrative support to the operations of Academic Affairs. This position provides necessary organizational support, completes administrative tasks, and projects a professional image of Academic Affairs through all correspondence and interactions (in-person, email, phone, virtual meetings).

Qualifications

ESSENTIAL JOB FUNCTIONS:

• In collaboration with the Schools, Associate Provost, and Vice Provost, assist with the coordination and execution of assessment reports, program reviews and visits.
• Coordinate the execution of select strategic initiatives as assigned by the Associate Provost, Vice Provost, and Provost.
• Coordinate quarterly Academic & Campus Affairs Board of Trustees Committee meetings. Responsibilities include preparing agendas under the advisement of the Provost; coordinating presenters preparing meeting materials; taking minutes; and distributing related communications.
• Coordinate Academic Affairs communications including mass communications and mailings.
• Update and develop content for the CalArts website and intranet.
• Provide support for Provost Office position searches including room scheduling, candidate logistics, arranging food service, staffing, event communications, etc.
• Coordinate Office of the Provost hosted events including annual faculty welcome back reception.
• Provides backup support to the Executive Assistant to the Provost.
• Represent the Office of Academic Affairs in a professional manner to all constituencies
• Other duties as assigned.

SKILLS/ABILITIES:

• Proven ability to manage independently a variety of projects with multiple deadlines;
• Strong interpersonal, communication (including good writing and proofreading skills), diplomacy, and organizational skills;
• Proactive and independent approach to work;
• Communicates well with others, both verbally and in writing, and be able to effectively interact with administration, faculty, staff, and other outside contacts;
• Ability to coordinate and maintain relationships with other departments to ensure efficient operations;

ESSENTIAL JOB FUNCTIONS:

• In collaboration with the Schools, Associate Provost, and Vice Provost, assist with the coordination and execution of assessment reports, program reviews and visits.
• Coordinate the execution of select strategic initiatives as assigned by the Associate Provost, Vice Provost, and Provost.
• Coordinate quarterly Academic & Campus Affairs Board of Trustees Committee meetings. Responsibilities include preparing agendas under the advisement of the Provost; coordinating presenters preparing meeting materials; taking minutes; and distributing related communications.
• Coordinate Academic Affairs communications including mass communications and mailings.
• Update and develop content for the CalArts website and intranet.
• Provide support for Provost Office position searches including room scheduling, candidate logistics, arranging food service, staffing, event communications, etc.
• Coordinate Office of the Provost hosted events including annual faculty welcome back reception.
• Provides backup support to the Executive Assistant to the Provost.
• Represent the Office of Academic Affairs in a professional manner to all constituencies
• Other duties as assigned.

SKILLS/ABILITIES:

• Proven ability to manage independently a variety of projects with multiple deadlines;
• Strong interpersonal, communication (including good writing and proofreading skills), diplomacy, and organizational skills;
• Proactive and independent approach to work;
• Communicates well with others, both verbally and in writing, and be able to effectively interact with administration, faculty, staff, and other outside contacts;
• Ability to coordinate and maintain relationships with other departments to ensure efficient operations;
• Superior knowledge of Microsoft Office especially Word and Excel;
• Familiarity with using website platforms for editing content;
• Possess a strong customer-service mentality and attitude;
• Detail-oriented and discretion in dealing with confidential material.

EDUCATION:

• Bachelor’s degree

EXPERIENCE:

• Two to three years working in an office environment (higher education/arts institution environment preferred)

Application Instructions

This position is available immediately. If you are interested, please follow the link to Interfolio below:

Academic Affairs Coordinator - ID:125335

Salary

$22.94 - $25.00 an hour

Equal Employment Opportunity Statement

California Institute of the Arts shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status, disability, or any other status protected under federal, state, or local law.