Job Description

An Academic Advisor I provides foundational academic advising and student support to an assigned population. Helps students understand degree requirements, academic policies, registration processes, and available campus resources. Uses established advising practices and referrals to support student persistence and academic progress. Maintains accurate advising records and escalates complex or sensitive situations to appropriate personnel. Additional duties involve participating in new-student orientation and course registration, and retention programs. An Academic Advisor I is expected to possess foundational knowledge about academic programs, policies, procedures, and student support services within the scope of their responsibilities. This position works closely with other Academic Advisors, Academic Admission Recruiters, Academic Svc. Administrators and other staff and faculty as appropriate under the leadership of the Associate Director of Advising.

• Academic Advising: Conducts advising sessions, including new student orientations, one on-one advising sessions, flipped group advising sessions, and/or student information sessions. Conducts advising sessions in person, via phone/email, and through distance technologies. Evaluate, advise, counsel, and assist students, providing clear and accurate information on matters concerning academic policies and procedures for the application and admissions processes and their academic plan. Resolves registration issues, permit issues, and/or academic holds with college and campus departments.
• Assist students with identification of long-term goals and career plans.
• Support incoming and current students across the College of Nursing with understanding academic requirements, appropriate class selection, academic policies and procedures, and campus resources. Create and adjust students’ program plans and tracks the assigned student’s’ progress each semester. Review academic records for progression and eligibility for graduation as needed. Maintain advising records and confidential student evaluation records. Assist students with petitioning when dismissed from the college for progression violations.
• Maintain logs for university and college reporting to include and ensure student files and records are accurate, updating rosters, student cohort spreadsheets containing progression changes, dismissals, etc. Utilizes a variety of systems including DegreeWorks, Banner, Archivum etc. to access student records, manage holds, issue permits. Maintains accurate student records and advising notes. Monitors student registration and progression and sends outreach. May be asked to help compile data including retention rates, advising numbers and other requests as

needed.

• Keeps up to date with requirements and academic policies. Works with staff, faculty, and administration within the college, and with university offices and services to facilitate support for the needs of students. Attends meetings to keep abreast of university policies and procedures to maintain academic compliance for all levels. Ensures adherence to all university and college policies, student privacy/ confidentiality and FERPA.
• Helps with degree certification process.
• May work with other programs to coordinate student success programs (e.g.,.Supports the College of Nursing Living Learning Community). Collaborates with College of Nursing Admission team to represent the college at recruitment events and participate in strategic outreach initiatives. Supports the onboarding of new admitted students by updating the onboarding requirements, notifying students of outstanding requirements, and presenting at orientation. Assists with collegewide activities and events (i.e. new student orientations, commencement, Week of Welcome, etc.) that support the mission of the Office of Student Affairs.
• Performs other duties as assigned.

Bachelor’s degree related to the Advisor's specific responsibilities. 1+ year of experience in advising or related academic functions within higher education.

Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.

• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor’s degree;
• (c) Six years of direct experience for a master’s degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg and USF Health. In 2025, U.S. News & World Report recognized USF with its highest overall ranking in university history, as a top 50 public university for the seventh consecutive year and as one of the top 15 best values among all public universities in the nation. U.S. News also ranks the USF Health Morsani College of Medicine in the highest tier, placing it as one of the top 16 medical schools in the nation and inside the top 10 among public universities. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $750 million in research funding in 2025 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of nearly $10 billion for the state of Florida. USF’s Division I athletics teams compete in the American Conference. Learn more at www.usf.edu.

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants have rights under Federal Employment Laws:

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

Family and Medical Leave Act (FMLA)

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

Equal Employment Opportunity

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.