Job Description

A private, active Bay Area family of four with a strong appreciation for the outdoors and a nature-driven lifestyle is seeking a highly polished, service-driven Estate Manager to join their team and work in collaboration with their current Estate Manager. This individual will play a pivotal role in ensuring the seamless operation of a 14,000 sq. ft. primary residence, while supporting a portfolio of five additional properties, all maintained to a luxury hospitality standard comparable to a European five-star hotel. The general schedule will be Monday through Friday with a 24/7 mindset. Some weekend coverage will be required.

This is a unique opportunity for a top-tier professional to bring structure, discretion, and operational excellence to a dynamic and evolving household.

Responsibilities

Include, but are not limited to:

Property & Estate Management

• Oversee the maintenance, repair, and overall condition of all residences and grounds
• Coordinate renovations, landscaping, and seasonal projects
• Ensure each property is fully prepared before the principal’s arrival
• Develop, refine, and maintain comprehensive household checklists and systems
• Oversee maintenance schedules for vehicles
• Identify opportunities to enhance home technology and manage implementation

Vendor & Contractor Management

• Source, vet, hire, and supervise vendors and subcontractors
• Negotiate contracts and manage service agreements
• Ensure all work meets established standards and timelines

Security & Risk Management

• Collaborate with external vendors to maintain and enhance estate security systems
• Implement and manage emergency preparedness and risk mitigation protocols

Principal & Office Liaison

• Serve as the primary point of contact between the principals, family office, and vendors
• Anticipate needs and respond promptly with discretion and professionalism

Household Operations & Leadership

• Oversee and support the household staff
• Develop and implement house manuals to ensure operational continuity
• Provide regular (weekly) status reports across all properties
• Monitor household patterns, including seasonal usage and weather-based transitions
• Manage budgets over time, with increasing responsibility
• Pet care as needed (feeding dogs and chickens)

Qualifications

• Minimum 7+ years of experience as an Estate Manager, Household Manager, or similar role
• Strong leadership, organizational, and communication skills (written and verbal)
• Proven ability to implement systems and manage complex operations
• Deep understanding of property maintenance, landscaping, and luxury service standards
• Experience with vendor sourcing, negotiation, and management
• Technologically proficient with the ability to oversee smart home systems
• Highly detail-oriented, intuitive, and proactive
• Excellent interpersonal skills with a service-oriented mindset
• Collaborative team player who can also work autonomously
• Demonstrates discretion, confidentiality, and professionalism at all times
• Flexible schedule, including evenings, weekends, and holidays as needed
• Pet/Animal friendly - The family has dogs and chickens

Requirements

• Valid driver’s license with a clean driving record
• Ability to travel as needed
• Flexibility with the schedule required
• Must be based within a reasonable commuting distance to the main residence
• Willingness to undergo a background check
• Must sign a Non-Disclosure Agreement (NDA)
• Legal to work in the U.S.

Salary and Benefits

The family is offering a competitive compensation package starting at $200k+ commensurate with experience.