Job Description

Hours: 8:00 am to 4:30 pm

Salary: $19.82

Reports To: Director of Elementary/Secondary Education

About Us

Francis Howell School District (FHSD) is committed to providing an exceptional educational experience for students while supporting the staff and families who make our district successful. We take pride in fostering a collaborative environment focused on student achievement, professional growth, and excellence in education.

Job Summary

The Administrative Assistant � Director of Elementary/Secondary Education provides administrative and secretarial support to assigned administrative personnel. This position coordinates projects, meetings, programs, and daily administrative activities while maintaining records, monitoring budgets, preparing reports, and facilitating communication between district staff, parents, students, and community members.

The ideal candidate is organized, detail-oriented, professional, and able to manage multiple responsibilities while maintaining confidentiality and providing excellent customer service.

Key Responsibilities

• Provide administrative and secretarial support to the Director of Elementary/Secondary Education and assigned administrative personnel.
• Coordinate meetings, appointments, travel arrangements, accommodations, summer school activities, and other administrative functions.
• Compile information and data from various sources for financial, legal, and administrative reporting requirements.
• Maintain accurate electronic and physical records, files, budget information, financial documents, and employee records.
• Monitor assigned activities, including boundary exceptions, code of conduct hearings, account balances, work orders, and established deadlines.
• Prepare correspondence, agendas, flyers, registrations, reports, and other administrative documents.
• Process incoming and outgoing mail, summer school enrollment materials, work orders, purchase requisitions, and travel reimbursements.
• Assist with budget tracking, account reconciliation, and monitoring expenditures.
• Order and maintain office supplies and materials.
• Attend meetings, workshops, and training sessions as needed, including recording meeting minutes.
• Respond to inquiries from district staff, parents, students, community members, and outside agencies.
• Coordinate and support special projects and programs as assigned.
• Maintain confidentiality and establish positive working relationships with staff and community members.
• Perform other related duties as assigned.

Qualifications

Education:

• High school diploma or equivalent required.

Experience:

• Job-related experience with increasing levels of responsibility preferred.

Knowledge, Skills, and Abilities:

• Knowledge of general office practices, procedures, grammar, punctuation, and business telephone etiquette.
• Proficiency with standard office equipment and computer applications, including word processing and spreadsheets.
• Ability to prepare and maintain accurate records, reports, and documents.
• Strong organizational skills with the ability to prioritize and manage multiple tasks.
• Ability to communicate effectively with diverse groups of individuals.
• Ability to exercise sound judgment, maintain confidentiality, and demonstrate tact and professionalism.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and collaboratively while managing frequent interruptions.

Benefits

FHSD offers an employer-paid benefits package, including:

• Medical insurance options
• Dental insurance options
• Vision insurance options
• Employee Assistance Program (EAP)
• District-paid basic life insurance ($75,000)
• District-paid Short-Term Disability
• Paid holidays
• Family coverage options
• Long-term disability and additional life insurance available at employee expense

We look forward to receiving your application and potentially welcoming you to the FHSD team!